Prepare questions before joining a volunteer committee

A question list under four headings with already-known facts kept separate.

Choose one of two approaches. The steps for that option appear below.

Choose an option above. On a phone, swipe the tabs left or right to see all options →

ChatGPT: organises your facts and drafts the questions

ChatGPT builds the fact list, drafts questions under four headings and formats the final page. You check each version.

  1. You

    List what you know

  2. ChatGPT

    Draft the questions

  3. You

    Mark the priorities

  4. ChatGPT

    Format the page

  5. You

    Read it once

  1. List what you know and do not know

    Use: You

    Have ready: anything said about the committee, such as purpose, meeting times and who you would work with. Rough notes are fine.

    Check

    Check your notes match what you were really told and hold no guesses.

  2. Build the fact list and draft the questions

    Use: ChatGPT

    Ask for a fact list with 'not given' where a fact is missing, questions under the four headings and an 'already known' list.

    Details

    What to paste into the tool

    Task: First turn my rough notes into a short fact list, then write questions. Fact list: list only what my notes say; where something is not given, write 'not given'. Questions: using only the fact list, write short open questions under four headings: Responsibilities, Time, Decision-making, Support. Add a short 'already known' list. Do not guess duties or hours. Do not imply I have agreed or use 'when I join'. My rough notes: [paste your notes].

  3. Delete answered questions and mark priorities

    Use: You

    Delete questions already answered and mark the ones that matter most; add any question the assistant missed.

    Check

    Delete anything that wrongly assumes you will join.

  4. Format a one-page list with answer spaces

    Use: ChatGPT

    Ask for a one-page list under the same four headings with a blank space beside each question, keeping the wording exactly.

    Details

    What to paste into the tool

    Task: A one-page list with a space beside each question for the answer. Put the questions below on one page under the same four headings, with a blank space beside each for the answer. Keep the separate already-known list. Keep the wording exactly. Do not add questions or facts. Questions and separate already-known list: [paste both checked lists].

  5. Read the finished list once

    Use: You

    Read the list once and save it for your conversation.

    Check

    Check no question implies acceptance. Nothing is sent. You decide whether to join.

Before you paste into any AI tool, remove any confidential information. Put it back at the end.

Tools in this workflow

Deciding between ChatGPT and Gemini for this? See the comparison.

Final check

Every assistant step is followed by your check of the output against your own notes.

Nothing is sent, signed, paid, published or deployed by the assistant. You decide and send yourself.

Check the result against your original inputs. Approve it before sharing or acting.

What still needs checking
  • How Gemini stores or uses pasted text was not checked.
  • Whether Gemini obeys each rule in the prompts is not yet checked. Each tool step is followed by your check for this reason.
  • Gemini's details come from Google's overview page (gemini.google); gemini.google.com gave no readable text.

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