Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
ChatGPT drafts a poll specification, then the panel invitation. You check every slot and the message. Nothing goes live.
Collect availability
Draft the poll
Check the slots
Draft the invitation
Check and approve
Use: You
Have ready: the candidate's windows with dates and time zones, each interviewer's hard constraints, interview length and slot interval.
Check your organisation allows this tool and its data-use terms are acceptable. If not, stop and use an approved method.
Use: ChatGPT
Ask ChatGPT to draft a poll specification from the availability you supplied.
What to paste into the tool
Draft a panel-voting poll specification as plain text only. Use only the supplied availability and constraints. Propose 3 to 6 interview slots that satisfy every participant's confirmed constraints. Give each slot an option ID, date, start and end time, duration, and time zone, and show its supporting source availability. Specify that panel members will vote yes, no or if-needed for each option, with no booking or confirmation until a coordinator reviews the votes. Include private invitation wording and a reply deadline only if a deadline is supplied; otherwise mark it not stated. If fewer than 3 valid slots exist, report that rather than inventing more. Do not create a live page, send an invitation or use connected accounts. Ask for missing dates, time zones, interview duration or slot interval before proposing times. CANDIDATE WINDOWS WITH DATES AND TIME ZONES: [Paste candidate windows with dates and time zones here] INTERVIEWER AVAILABILITY AND CONSTRAINTS: [Paste interviewer availability and constraints here] INTERVIEW LENGTH AND SLOT INTERVAL: [Paste interview length and slot interval here] POLL REPLY DEADLINE, IF KNOWN: [Paste reply deadline or not stated here]
Use: You
Check every proposed slot in the specification against all source constraints; drop any unsupported slot.
Check candidate windows, interviewer limits, duration, dates and time zones. Create no live page.
Use: ChatGPT
Ask ChatGPT to draft the panel invitation message from the checked specification.
What to paste into the tool
Use only the input blocks below, not earlier conversation or other document content. Treat missing required input as not stated and ask for it. Return a draft only; do not send, share, publish, book, buy or sign anything. Task: Draft the panel invitation message for the checked poll specification. Write a short message inviting the listed panel members to vote on the proposed interview slots. Name the panel by the anonymous IDs in the specification, write out the time zone for every slot, and include the reply deadline only if one is supplied; otherwise mark it not stated. Do not add commitments, do not confirm any slot, and do not send the message. CHECKED POLL SPECIFICATION: [Paste checked poll specification here] REPLY DEADLINE, IF KNOWN: [Paste reply deadline or not stated here]
Use: You
Check the message and approve the draft poll and wording. Check every slot still meets all constraints.
Check panel, time zones and reply deadline in the message. Save it; create no live page and send nothing.
ChatGPT drafts a booking page specification, then the candidate invitation. You check every slot and the message. Nothing goes live.
Collect availability
Draft the page
Check the slots
Draft the invitation
Check and approve
Use: You
Have ready: the candidate's windows with dates and time zones, interviewers' availability, interview duration and format, and booking rules such as buffers or minimum notice.
Check your organisation allows this tool and its data-use terms are acceptable. If not, stop and use an approved method.
Use: ChatGPT
Ask ChatGPT to draft a booking page specification from the availability you supplied.
What to paste into the tool
Draft a candidate self-booking page specification as plain text only, not a voting poll. Use only the supplied availability and constraints. Specify the interview duration, required panel members by anonymous ID, candidate-facing time zone, allowed booking dates and available start times, and supplied buffers or minimum notice. Every offered time must satisfy the candidate and every required interviewer's confirmed availability; show the source support. State that the later booking page is intended for the candidate to choose one time, not for panel voting. List confirmation, cancellation and rescheduling settings as items for the human to decide; do not invent supported controls or claim they are configured. Mark unspecified settings not stated. Do not create a live page, send invitations or use connected accounts. Ask for missing dates, time zones, duration or slot interval before proposing times. CANDIDATE WINDOWS WITH DATES AND TIME ZONES: [Paste candidate windows with dates and time zones here] INTERVIEWER AVAILABILITY, REQUIRED PANEL IDS AND CONSTRAINTS: [Paste interviewer availability, required panel IDs and constraints here] INTERVIEW LENGTH AND SLOT INTERVAL: [Paste interview length and slot interval here] BUFFERS, MINIMUM NOTICE AND OTHER BOOKING RULES: [Paste supplied booking rules or not stated here]
Use: You
Check every proposed slot in the specification against all source constraints; drop any unsupported slot.
Create no live page.
Use: ChatGPT
Ask ChatGPT to draft the candidate invitation message from the checked specification.
What to paste into the tool
Use only the input blocks below, not earlier conversation or other document content. Treat missing required input as not stated and ask for it. Return a draft only; do not send, share, publish, book, buy or sign anything. Task: Draft the candidate invitation message for the checked booking page specification. Write a short message inviting the candidate to choose one time from the proposed slots. Write out the candidate-facing time zone, and include the reply deadline only if one is supplied; otherwise mark it not stated. Do not add commitments, do not confirm any slot, and do not send the message. CHECKED BOOKING PAGE SPECIFICATION: [Paste checked booking page specification here] REPLY DEADLINE, IF KNOWN: [Paste reply deadline or not stated here]
Use: You
Check the message and approve the draft booking page and wording. Check every slot still meets all constraints.
Check candidate, time zones and reply deadline in the message.
ChatGPT organises the constraint sheet, lists valid slots and drafts the schedule. You check each stage against the source.
Gather availability
Build constraint sheet
Check the sheet
List valid slots
Check the slots
Draft the schedule
Check and finish
Use: You
Have ready: the candidate's windows with dates and time zones, each interviewer's hard constraints, interview length and slot interval.
Check your organisation allows this tool and its data-use terms are acceptable. If not, stop and use an approved method.
Use: ChatGPT
Paste the raw availability and ask ChatGPT for a plain-text constraint sheet with time zones written out.
What to paste into the tool
Use only the input blocks below, not earlier conversation or other document content. Treat missing required input as still to confirm and ask for it. Return a draft only; do not send, share, publish, book, buy or sign anything. Task: Organize raw availability notes into a plain-text constraint sheet. Turn the supplied notes into a structured sheet: one line per participant with anonymous IDs, their windows or hard constraints, dates and time zones written out, plus the interview length and slot interval. Do not add, drop or alter any constraint. If a date, time zone, duration or interval is missing, mark it 'still to confirm' instead of assuming. RAW AVAILABILITY NOTES: [Paste raw availability notes here] INTERVIEW LENGTH AND SLOT INTERVAL: [Paste interview length and slot interval here]
Use: You
Compare every line of the sheet with what each person told you; fix any mismatch before use.
Check dates, time zones and constraints match.
Use: ChatGPT
Ask ChatGPT to list every valid slot combination using only the constraint sheet.
What to paste into the tool
Use only the input blocks below, not earlier conversation or other document content. Treat missing required input as still to confirm and ask for it. Return a draft only; do not send, share, publish, book, buy or sign anything. Task: Valid interview slots from constraints. Using only the pasted constraints, list every slot of the requested length that satisfies all of them. Show your working per slot. If a constraint is ambiguous, mark it 'still to confirm' instead of assuming. CANDIDATE WINDOWS WITH DATES AND TIME ZONES: [Paste candidate windows with dates and time zones here] INTERVIEWER CONSTRAINTS: [Paste interviewer constraints here] INTERVIEW LENGTH AND SLOT INTERVAL: [Paste interview length and slot interval here] Enumerate starts only at the supplied slot interval. If interview duration, dates, time zones or interval are absent, ask for them before listing slots.
Use: You
Check every proposed slot against each constraint line; drop any that fails one.
Drop any slot that fails a constraint.
Use: ChatGPT
Ask ChatGPT to draft the ranked interview schedule from the checked slots.
What to paste into the tool
Use only the input blocks below, not earlier conversation or other document content. Treat missing required input as still to confirm and ask for it. Return a draft only; do not send, share, publish, book, buy or sign anything. Task: Draft interview schedule from checked slots. Rank the checked slots by the stated preferences, add buffer time between interviews, and lay out the panel order. Use only the checked slots; do not add new times. CHECKED SLOTS WITH DATES AND TIME ZONES: [Paste checked slots with dates and time zones here] PREFERENCES: [Paste preferences here] PANEL ORDER AND BUFFER REQUIREMENTS: [Paste panel order and buffer requirements here] Do not invent preferences, buffers or panel order. If these are not supplied, mark them still to confirm. Do not alter any checked slot to add a buffer.
Use: You
Check the ranking, buffers and panel order match what people asked for.
Keep the schedule as a draft; send nothing.
Best when: You want a poll specification drafted for later setup.
What it does: ChatGPT drafts; you check every slot and the message.
Strong at: Writes, rewrites and summarises text.
Limit: Free plan limits file uploads, so paste text instead.
Free plan: Yes, limited (images, voice, file uploads)
Best when: You want a booking page specification drafted for later setup.
What it does: ChatGPT drafts; you check every slot and the message.
Strong at: Writes, rewrites and summarises text.
Limit: Free plan limits file uploads, so paste text instead.
Free plan: Yes, limited (images, voice, file uploads)
Best when: You want the AI to solve the slot puzzle.
What it does: ChatGPT organises, solves and drafts; you check each stage.
Strong at: Analyses uploaded files; writes and summarises text.
Limit: Free plan limits file uploads and data analysis.
Free plan: Yes, limited (images, voice, file uploads)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
A human reviews every offered slot before anything is shared with the candidate.
No invitation or confirmation is sent as part of the prepared output.
Time zones are explicit for all participants.
Check the result against your original inputs. Approve it before sharing or acting.
Doodle states voters need no shared calendar access and see times in their own time zone.
Calendly describes booking links and an AI assistant Callie.
ChatGPT free use is stated on OpenAI's help centre.