Choose one of three approaches. The steps for that option appear below.
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Gemini builds the invitation fact sheet in one chat, then drafts the unsent invitation from your checked sheet.
Add the material
Build the fact sheet
Check each row
Draft the invitation
Check and finish
Use: You
The supplied evidence and the approved candidate contact details. Add only the authorised material to a new Gemini chat.
Check the loaded material matches the authorised set. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
Use: Gemini
Ask Gemini to organise the evidence into an invitation fact sheet covering dates, time zones, access route and missing details, with gaps.
What to paste into the tool
Using only the loaded sources, organize the supplied evidence into invitation fact sheet with dates, time zones, access route and missing details. Give source document and location for every row, write "not stated" for gaps, never infer protected traits or invent evidence. Source warning to keep: Do not send the invitation or create a calendar event; do not imply a confirmed appointment. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Check every row against the original inputs; ask Gemini in the same chat to fix or delete rows and mark gaps.
Each row needs a source document and location; gaps stay marked not stated.
Use: Gemini
In the same chat, draft the unsent interview invitation and coordinator verification checklist only from the corrected table and supplied limits.
What to paste into the tool
Draft only from the corrected table and supplied limits. Mark the output as draft, keep source references on every line and add an unresolved-question section. Source warning to keep: Do not send the invitation or create a calendar event; do not imply a confirmed appointment. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Read the draft against the requirements, prepare the final review copy with an issue log and record who approved it. Keep it as preparation only.
Confirm the authorised audience; any communication, record update or employment decision happens separately under human authority. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
You build the invitation fact sheet by hand; a second person checks it before ChatGPT drafts.
Build the fact sheet
Second reviewer checks
Draft the invitation
Trace and finish
Use: You
Have ready: the supplied evidence and approved contact details. Read the evidence yourself and build the fact sheet with source locations and gaps.
Check each row against the original inputs. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
Use: The second reviewer
Check the fact sheet against the original inputs, fix or delete rows and mark gaps before it goes to ChatGPT.
Every row traces to the sources and gaps stay marked.
Use: ChatGPT
Paste or upload only the checked table and limits into a new ChatGPT chat and ask for the unsent invitation and checklist.
What to paste into the tool
Use only the rows below. Do not add facts, qualifications or traits that no row states. Mark the output as draft, cite the row for every line, list unresolved items separately. Source warning to keep: Do not send the invitation or create a calendar event; do not imply a confirmed appointment. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Trace each draft line to a table row, prepare the final copy with an issue log and record who approved it.
Keep it as preparation only. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
You write the fact sheet and the invitation. Claude lists unsupported statements and gaps; you resolve every item.
Write it yourself
Audit the draft
Resolve and finish
Use: You
Have ready: the supplied evidence, approved contact details and supplied limits. Write the fact sheet and the unsent invitation yourself.
Check the sheet and draft against the inputs. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
Use: Claude
Give Claude the evidence and your draft; ask for an audit list only, not a rewrite.
What to paste into the tool
Do not rewrite. List each statement in the draft that the evidence does not support, each unresolved item the draft omits, and any personal or protected detail. Quote the draft line each time. Source warning to keep: Do not send the invitation or create a calendar event; do not imply a confirmed appointment. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Accept or reject each audit item with a reason, edit the draft, prepare the final copy and record who approved it.
Keep it as preparation only. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
Best when: You want sources, fact sheet and draft kept in one chat
What it does: Gemini builds the fact sheet and drafts; you check
Strong at: Drafts and summarises text
Limit: Up to 10 files per prompt, subject to availability
Free plan: Yes
Best when: You want only a hand-checked fact sheet to reach the AI
What it does: You build the sheet; ChatGPT drafts; you check
Strong at: Answers questions; writes, rewrites and summarises text
Limit: Free plan allows up to 5 files per project
Free plan: Yes, limited (uploads, images, voice, analysis)
Best when: You want to write it yourself with an AI second look
What it does: You write; Claude audits; you resolve items
Strong at: Drafts and edits text in many formats
Limit: The audit only flags problems; it may miss issues
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Coordinator checks recipient, time zone, duration, access and instructions against approved records.
Check each draft or result against your original inputs. Do not send the invitation or create a calendar event; do not imply a confirmed appointment.
Preparation only; named humans keep every decision, send, record update and approval outside these paths.
Check the result against your original inputs. Approve it before sharing or acting.