Prepare a work-sample exercise with instructions for reviewers

A draft work-sample brief, permitted-assistance rules and reviewer observation sheet.

Choose one of three approaches. The steps for that option appear below.

Choose an option above. On a phone, swipe the tabs left or right to see all options →

Gemini Notebook: builds the map and drafts, you check

Gemini Notebook builds the cited task-to-evidence map and drafts the package from your checked map. You confirm every row first.

  1. You

    Add the sources

  2. Gemini Notebook

    Build the map

  3. You

    Check the map

  4. Gemini Notebook

    Draft the package

  5. You

    Finish the copy

  1. Have ready: the role tasks and materials

    Use: You

    The approved role tasks, permitted sample materials and candidate time limit. Add the authorised sources to one Gemini Notebook.

    Check

    Use fictional or licensed data; never obtain unpaid usable production work or infer protected traits.

  2. Build the task-to-evidence map

    Use: Gemini Notebook

    Ask for a task-to-evidence map with scope and resource assumptions, a citation on each row and an explicit gaps list.

    Details

    What to paste into the tool

    Work only from the uploaded authorized sources. Build the task-to-evidence map with scope and resource assumptions as a table: one row per item, asking for a source citation and effective date on each row (the reviewer rejects any row without a citation), and an explicit 'not stated' entry where evidence is missing. Do not add anything that is not in the sources. Use fictional or licensed data; never obtain unpaid usable production work or infer protected traits.

  3. Check every map row and citation

    Use: You

    Check each row against the original sources; reject any row without a citation and mark gaps before drafting.

    Check

    Every row traces to a cited source passage; gaps stay listed.

  4. Draft the brief, rules and observation sheet

    Use: Gemini Notebook

    From the checked map only, draft the work-sample brief, permitted-assistance rules and reviewer observation sheet with an unresolved-question section.

    Details

    What to paste into the tool

    Using only the reviewer-confirmed rows of the task-to-evidence map with scope and resource assumptions in this notebook, draft the work-sample brief, permitted-assistance rules and reviewer observation sheet. Mark it DRAFT, ask for a citation next to each statement (the reviewer rejects any statement without one), and end with an unresolved-question section listing every open item. Use fictional or licensed data; never obtain unpaid usable production work or infer protected traits.

  5. Prepare the final copy and record the decision

    Use: You

    Copy the saved note into a review document, re-check every reference against the originals and write the issue log.

    Check

    A role specialist confirms the exercise matches real work within the stated time. Keep it as preparation only. Your step: assemble the review copy, verify each reference survived the move out of the notebook, log issues, and write down the final decision and who approved it.

Before you paste into any AI tool, remove any confidential information. Put it back at the end.

Tools in this workflow

Final check

Never paste credentials or full payment details.

Hiring manager and HR reviewer: Check each draft or result against your original inputs. Use fictional or licensed data; never obtain unpaid usable production work or infer protected traits.

Hiring manager and HR reviewer: A role specialist confirms the exercise matches real work and can be attempted within the stated time. Confirm all changes and the authorised audience; any communication, record update or employment decision happens separately under human authority.

Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.

Speed and quality are relevant user priorities, not measured performance claims; no product binding or benchmark is asserted.

Use only material authorised for this purpose and audience; cut down employee and candidate personal data.

Keep source references, effective dates and unresolved facts; do not infer protected traits or fabricate missing evidence.

Check the result against your original inputs. Approve it before sharing or acting.

What still needs checking
  • Whether source references or citations survive export into the final review document; the reviewer re-verifies every reference in the review copy.
  • Who is authorised to approve the final wording and the audience; any communication, record update or employment decision happens separately under human authority.
  • Plan caveat for the ChatGPT path: the file-uploads page says Free users are limited to 3 file uploads per day and all users to 80 files per 3 hours (possibly lowered at peak), so confirm the account plan can upload the checked map and limits.

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