Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
Gemini Notebook: maps and drafts, you check every row
Gemini Notebook builds the map and the draft in one workspace with citations; you check both against the originals.
- You
Gather the documents
- Gemini Notebook
Build the map
- You
Check the map
- Gemini Notebook
Draft the requirements
- You
Prepare review copy
- The reviewer
Approve the draft
Have ready: the job description and evidence
Use: You
Collect the existing job description and the manager-approved evidence of the work actually performed.
Check
Do not infer ability from school prestige, employment gaps or demographic proxies.
Build the duty-to-skill map
Use: Gemini Notebook
Ask for a duty-to-skill map as a table: one row per item with a source citation and effective date, plus a no-evidence list.
Details
What to paste into the tool
Work only from the uploaded authorized sources. Build the duty-to-skill map as a table: one row per item, asking for a source citation and effective date on each row (the reviewer rejects any row without a citation), and a 'no evidence' entry where evidence is missing. Do not add anything that is not in the sources. Do not infer ability from school prestige, employment gaps or demographic proxies.
Check the map against the originals
Use: You
Check each row against the original inputs; reject any row without a citation.
Check
Do not infer ability from school prestige, employment gaps or demographic proxies.
Draft the annotated requirements
Use: Gemini Notebook
Ask for the annotated requirements drafted only from the confirmed map, marked DRAFT, a citation per statement, open questions at the end.
Details
What to paste into the tool
Using only the reviewer-confirmed rows of the duty-to-skill map in this notebook, draft the annotated essential-versus-optional requirements draft. Mark it DRAFT, ask for a citation next to each statement (the reviewer rejects any statement without one), and end with an unresolved-question section listing every open item. Do not infer ability from school prestige, employment gaps or demographic proxies.
Prepare the review copy
Use: You
Assemble the review copy, check each reference survived the move out of Gemini Notebook, log issues and record the decision and who approved it.
Check
Tie each essential skill to an actual duty; manager and HR approve the split before use. Named humans retain authority. Save the review copy and the decision record.
Approve the final draft
Use: The reviewer
Give the final yes before the draft is used anywhere.
Check
Check the draft names no unsupported skill and every open question is listed.
Claude: drafts only from your hand-built map
You build the map by hand and only that checked map goes to Claude; no raw sources reach the tool.
- You
Build the map
- Claude
Draft the requirements
- You
Compare and prepare
Build the map by hand from the sources
Use: You
Read the authorised sources directly and build the duty-to-skill map by hand: one row per item, with source locations, dates and gaps.
Check
Check the map against the original inputs.
Draft the requirements from the checked map
Use: Claude
Upload only the checked map, limits and unresolved questions; ask for the annotated draft marked DRAFT with row IDs per statement.
Details
What to paste into the tool
Draft the annotated essential-versus-optional requirements draft using only the uploaded reviewer-checked duty-to-skill map and the supplied policy, role or process limits. Mark it DRAFT, keep the map's row IDs next to each statement, and list every unresolved question at the end. Do not add facts that are not in the uploaded map. Do not infer ability from school prestige, employment gaps or demographic proxies.
Compare the draft and prepare the review copy
Use: You
Check the draft line by line against the checked map, apply corrections, assemble the review copy, log issues and record who approved it.
Check
Named humans retain authority. Save the review copy and the decision record.
ChatGPT: builds the table and drafts, you decide
ChatGPT builds the table and the annotated draft from your evidence; you check each row and decide.
- You
Gather the documents
- ChatGPT
Build and draft
- You
Check and decide
Have ready: the job description and evidence
Use: You
Collect the current job description and the manager-approved evidence of the work actually done.
Check
Compare the files you gathered with the real role.
Build the table and draft the requirements
Use: ChatGPT
Ask ChatGPT for the duty-skill table with essential or optional marks and source locations, plus the annotated draft marked DRAFT.
Details
What to paste into the tool
Using only the pasted job description and evidence, build a table of duties and the skills each one needs. Mark each skill essential or optional and say why, with the source location. Write the annotated requirements list marked DRAFT, with a section of open questions. Do not add facts that are not in the text. Do not infer ability from school prestige, employment gaps or demographic proxies.
Check the draft and decide with the manager
Use: You
Compare each row and mark against the pasted sources; remove anything they do not support, then decide with the manager and HR.
Check
Tie each essential skill to an actual duty. Manager and HR approve the split before use. Preparation only: no hiring, rating, pay or access decision here. Save it.
Compare the three approaches
Option A: Gemini Notebook: maps and drafts, you check every row
Best when: You want citations beside each answer to check
What it does: Gemini Notebook maps and drafts; you check every row
Strong at: Answers grounded in your uploaded sources, with citations
Limit: Citations may not survive export; re-check each reference
Free plan: Yes
Option B: Claude: drafts only from your hand-built map
Best when: You want the raw sources kept out of the tool
What it does: You build the map; Claude drafts from it
Strong at: Drafts and edits text in many formats
Limit: No in-tool citations; you check every line by hand
Free plan: Yes
Option C: ChatGPT: builds the table and drafts, you decide
Best when: You want the table and draft built for you
What it does: ChatGPT builds and drafts; you check and decide
Strong at: Answers questions; writes, rewrites and summarises text
Limit: Marks can lack support; check each against the sources
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Final check
Never paste credentials or full payment details.
Recruiter and HR reviewer: Check each draft or result against your original inputs. Do not infer ability from school prestige, employment gaps or demographic proxies.
Recruiter and HR reviewer: Each proposed essential skill is tied to an actual duty; manager and HR approve the distinction before use. Confirm all changes and the authorised audience; any communication, record update or employment decision happens separately under human authority.
Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Speed and quality are relevant user priorities, not measured performance claims; no product binding or benchmark is asserted.
Use only material authorised for this purpose and audience; cut down employee and candidate personal data.
Keep source references, effective dates and unresolved facts; do not infer protected traits or fabricate missing evidence.
Check the result against your original inputs. Approve it before sharing or acting.