Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
Gemini Notebook holds the sources, builds the table and drafts from your checked table; you check each stage.
Add the sources
Build the table
Check the table
Draft the brief
Prepare review copy
Use: You
Select the authorised manager-interview notes and add only that material to a new Gemini Notebook workspace.
Do not invent qualifications or use age, family status or other protected traits as requirements.
Use: Gemini Notebook
Ask for a table of stated responsibilities, unresolved requirements and source passages, each row with its source location, gaps marked not stated.
What to paste into the tool
Using only the loaded sources, organize the supplied evidence into a table of stated responsibilities, unresolved requirements and source passages. Give source document and location for every row, write "not stated" for gaps, never infer protected traits or invent evidence. Source warning to keep: Do not invent qualifications or use age, family status or other protected traits as requirements. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Check every row against the original inputs; fix or delete rows and mark gaps.
Do not invent qualifications or use age, family status or other protected traits as requirements.
Use: Gemini Notebook
Ask for the role brief drafted only from the corrected table: outcomes, duties, working arrangements, open questions, marked as draft with source references.
What to paste into the tool
Draft only from the corrected table and supplied limits. Mark the output as draft, keep source references on every line and add an unresolved-question section. Source warning to keep: Do not invent qualifications or use age, family status or other protected traits as requirements. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Read the draft against the requirements, decide what stays open, apply corrections in your own document editor and keep an issue log.
Check every duty traces to the manager notes; the hiring manager resolves or leaves open each missing requirement. Any communication, record update or employment decision happens separately under human authority. Save it.
You build the table by hand, a second reviewer checks it, and only that table goes to Claude for drafting.
Build the table
Check the table
Draft the brief
Trace each line
Prepare review copy
Use: You
Read the evidence yourself and build the responsibilities table by hand: stated responsibilities, unresolved requirements, each passage and its location.
Check the table against the original inputs. Do not invent qualifications or use protected traits as requirements.
Use: The reviewer
Read the hand-built table against the original inputs; only the checked table goes to the AI tool.
Do not invent qualifications or use age, family status or other protected traits as requirements.
Use: Claude
Paste only the checked table and limits into Claude; ask for the role brief, marked as draft, with source references on every line.
What to paste into the tool
Use only the rows below. Do not add facts, qualifications or traits that no row states. Mark the output as draft, cite the row for every line, list unresolved items separately. Source warning to keep: Do not invent qualifications or use age, family status or other protected traits as requirements. Also: Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority.
Use: You
Trace every line of the draft back to a table row and compare the result with your check.
Every duty must trace to the manager notes; the hiring manager resolves or leaves open each missing requirement.
Use: You
Assemble the review copy in your own document editor, apply the corrections, keep an issue log and record the decision and who approved it.
Check all changes and the authorised audience; any communication, record update or employment decision happens separately under human authority. Save it.
ChatGPT builds the evidence table and drafts the role brief from your checked table; you check every row and line.
Gather the evidence
Build the table
Check the rows
Draft the brief
Prepare review copy
Use: You
Collect the approved manager-interview notes and the supplied policy, role or process limits and unresolved questions.
Do not invent qualifications or use age, family status or other protected traits as requirements.
Use: ChatGPT
Ask ChatGPT for a table: one row per stated responsibility and per unresolved requirement, each with its exact source passage.
What to paste into the tool
Build a table from the evidence I paste: one row per stated responsibility, one row per unresolved requirement, and the exact source passage each row comes from. List anything the evidence does not cover as an open item. Do not add qualifications or requirements that are not in the evidence. Do not use age, family status or other protected traits as requirements. Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority. Evidence: [paste the authorised evidence here].
Use: You
Compare each row with the source passage it names; drop any row that does not trace to the evidence.
Check each unresolved requirement is listed. Do not ask for the draft before this check.
Use: ChatGPT
Ask ChatGPT for the role brief from the checked table only, marked DRAFT, each duty naming its table row.
What to paste into the tool
Draft a role brief from my checked table only: outcomes, duties, working arrangements and open questions. Mark it DRAFT. Beside each duty, name the table row it comes from. Do not add any duty, qualification or arrangement that is not in the table. Do not use age, family status or other protected traits as requirements. List unresolved items under open questions. Preparation only: no autonomous hiring, employee rating, pay or access change, record update, external message, purchase or legal decision. Named humans retain authority. Checked table: [paste it here].
Use: You
Compare every duty with the checked table and the manager notes; prepare the final review copy, keep an issue log and record who decided.
The hiring manager resolves or leaves open each missing requirement; any communication, record update or employment decision happens separately under human authority. Save it.
Best when: You want sources, table and draft in one workspace
What it does: Gemini Notebook extracts and drafts; you check each stage
Strong at: Answers grounded in your uploaded sources, with citations
Limit: Reviewer must catch any unsupported row before drafting
Free plan: Yes
Best when: You want the raw documents kept out of the tool
What it does: You build the table; Claude drafts from it
Strong at: Drafts and edits text in many formats
Limit: No in-tool citations; you trace every line by hand
Free plan: Yes
Best when: You want the tool to extract and draft, you check
What it does: ChatGPT builds the table and drafts; you check
Strong at: Answers questions; writes, rewrites and summarises text
Limit: Rows can lack evidence; drop any that do not trace
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Every duty traces to the manager notes and the hiring manager resolves or explicitly leaves open each missing requirement.
Check each draft or result against your original inputs. Do not invent qualifications or use age, family status or other protected traits as requirements.
Preparation only; named humans keep every decision, send, record update and approval outside these paths.
Check the result against your original inputs. Approve it before sharing or acting.