Choose one of three approaches. The steps for that option appear below.
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Gemini Notebook builds a cited known/NOT STATED table. You check it and write the reply by hand.
Collect and label sources
Build cited fact table
Check the table
Write reply by hand
Compare and decide
Use: You
Have ready: the incoming request, checked current facts and explicit timing limits; label each item with author and date where known.
Check each item is the intended one and is labelled. Check your organisation's rules for confidential material before uploading; this record does not establish that this is permitted.
Use: Gemini Notebook
Upload the labelled sources to a notebook and ask for a known and NOT STATED table and permitted timing statement, with citations.
What to paste into the tool
Task: Separate what can be answered now from what remains unchecked. Produce: Known and NOT STATED table and permitted timing statement. Use only the ticked sources and cite the source for each item. Write NOT STATED where the sources do not say. Do not add facts or judgments.
Use: You
Check the known and NOT STATED table and the timing statement against the original sources; correct it.
Check available facts and that any proposed timing is authorised.
Use: You
Write the holding reply by hand from the checked table, with no invented delivery promise.
Check every claim traces to the checked material; unconfirmed facts stay marked NOT STATED.
Use: You
Compare the reply with the original inputs, keep open decisions listed, then accept or reject it.
Check unconfirmed facts remain NOT STATED and any stated follow-up timing is explicitly owner-supplied. Preparation only: nothing is sent, published, signed, shared or changed in a live account.
Notion AI builds the fact table and drafts the holding reply on your page. You check both and decide.
Collect and label sources
Build fact table
Check the table
Draft holding reply
Compare and decide
Use: You
Have ready: the incoming request, checked current facts and explicit timing limits; label each item with author and date where known.
Check your organisation's rules for confidential material before uploading; this record does not establish that this is permitted.
Use: Notion AI
Ask Notion AI, in an AI block on the same page, to build the known and NOT STATED table and permitted timing statement.
What to paste into the tool
Task: Known and still-to-confirm table and permitted timing statement. Use only the labelled source set and the constraints note on this page. One row per item with its source location. Mark every gap NOT STATED. State only timing that the constraints note gives. Add no new facts.
Use: You
Check the AI-built table and timing statement against the original sources; correct it.
Check available facts and that any proposed timing is authorised.
Use: Notion AI
Ask Notion AI for a first draft of the holding reply on the same page, with no invented delivery promise.
What to paste into the tool
Task: Draft holding reply with no invented delivery promise. Use only the checked material and the original source material on this page. Keep source attribution and keep facts not stated in the files marked NOT STATED. Add no new facts.
Use: You
Compare the draft with the original inputs, keep open decisions listed, edit it by hand where it differs, then accept or reject it.
Check NOT STATED markers remain and follow-up timing is owner-supplied.
Notion AI builds the fact table and first draft on your page. Grammarly suggests wording only. You check everything.
Collect and label sources
Build table and draft
Check table and draft
Suggest wording
Compare and decide
Use: You
Have ready: the incoming request, checked current facts and explicit timing limits; label each item with author and date where known.
Check your organisation's rules for confidential material before uploading; this record does not establish that this is permitted.
Use: Notion AI
Give Notion AI your labelled sources on a page; ask for the known and NOT STATED table, timing statement and first draft.
What to paste into the tool
Task: from the material on this page only, build a known/not-stated table, a permitted timing statement, and a first draft holding reply with no invented delivery promise. Every claim must trace to the supplied material; mark facts not stated in the files as NOT STATED. Do not invent facts, timing or commitments.
Use: You
Check the table, the timing statement and the draft against the original sources; correct them.
Check every claim traces to the supplied material; unconfirmed facts stay marked NOT STATED; any proposed timing is authorised.
Use: Grammarly
Run Grammarly on the checked draft for wording suggestions only.
What to paste into the tool
Task: Apply wording suggestions to the draft. Accept a suggestion only if meaning, attribution and NOT STATED markers stay the same.
Use: You
Compare the draft with the original inputs, keep open decisions listed, then accept or reject it.
Accept a wording suggestion only if meaning and NOT STATED markers stay the same.
Best when: You want citations to check while you write the reply.
What it does: AI builds the cited table; you write the reply.
Strong at: Answers cite passages from your own uploaded sources.
Limit: Sources capped at 500,000 words or 200 MB each.
Free plan: Yes
Best when: Your material already lives on a Notion page.
What it does: AI builds the table and drafts; you check both.
Strong at: AI block works on the same page as your sources.
Limit: Structured tables are not a documented use; check each row.
Free plan: Paid plan needed
Best when: You want the table and first draft built, wording polished after.
What it does: Notion AI builds and drafts; Grammarly suggests wording; you check.
Strong at: You check instead of building from a blank page.
Limit: Suggestions may shift meaning; accept only meaning-preserving ones.
Free plan: Notion AI: Paid plan needed; Grammarly: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between Grammarly and Notion AI for this? See the comparison.
Confirm available facts and that any proposed timing is authorised.
Missing facts remain not stated and any stated follow-up timing is explicitly owner-supplied. Compare the artefact with original inputs and retain unresolved decisions.
Missing facts and open decisions are listed, not filled in.
Check the result against your original inputs. Approve it before sharing or acting.