Remove unintended details from a reply

A revised reply and an explicit removal log, including quoted-chain risks.

Choose one of two approaches. The steps for that option appear below.

Choose an option above. On a phone, swipe the tabs left or right to see all options →

Gemini Notebook: cited inventory and first draft, you check

Gemini Notebook builds a cited disclosure inventory and drafts the revised reply. You check both against the sources.

  1. You

    Collect and label sources

  2. Gemini Notebook

    Build disclosure inventory

  3. You

    Check the inventory

  4. Gemini Notebook

    Draft reply and log

  5. You

    Check and decide

  1. Collect and label the sources

    Use: You

    Have ready: the unsent reply, its quoted chain and your disclosure allowlist; label each item with author and date where known.

    Check

    Check each item is the intended one and is labelled. Check your organisation's rules for confidential material before uploading; this record does not establish that this is permitted.

  2. Build the disclosure inventory

    Use: Gemini Notebook

    Upload the labelled sources to a notebook and ask for a disclosure inventory by message segment, with a citation for each item.

    Details

    What to paste into the tool

    Task: Trace private details through body and quoted history. Produce: Disclosure inventory by message segment. Use only the ticked sources and cite the source for each item. Write NOT STATED where the sources do not say. Do not add facts or judgments.

  3. Check the inventory against the sources

    Use: You

    Open each citation and compare it with the source text; correct the inventory. Items without a citation stay marked NOT STATED.

    Check

    Check the allowlist and inspect quoted history for indirectly identifying details.

  4. Draft the revised reply and removal log

    Use: Gemini Notebook

    Ask for a first draft of the revised reply and an explicit removal log, including quoted-chain risks, from the checked inventory.

    Details

    What to paste into the tool

    Task: Draft the revised reply and an explicit removal log including quoted-chain risks. Use only the checked disclosure inventory and the sources. Remove the private details listed in the inventory while keeping the meaning and tone of the reply. Write 'NOT STATED' where the sources do not say. Add no new facts.

  5. Check, correct and decide

    Use: You

    Check the draft against the checked inventory, correct it by hand, compare with the original inputs and accept or reject it.

    Check

    Check each detail in the inventory is gone from the reply and required context stays. Preparation only: nothing is sent, published, signed, shared or changed in a live account.

Before you paste into any AI tool, remove any confidential information. Put it back at the end.

Tools in this workflow

Final check

Compare the artefact with original inputs and retain unresolved decisions.

Missing facts and open decisions are listed, not filled in.

Check the result against your original inputs. Approve it before sharing or acting.

What still needs checking
  • Whether the source material may be uploaded or pasted into any of these tools is for the owner to confirm.
  • Plan and region availability of each tool is not checked on the cited pages.
  • Whether each AI step handles this material well is not yet checked; sample it on non-sensitive text first.

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