Choose one of three approaches. The steps for that option appear below.
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Gemini Notebook extracts the warning signs into a worksheet, then drafts the urgent review material. You check both.
Have ready
Extract the signs
Check the worksheet
Draft the material
Read and hand on
Use: You
Collect the customer narrative and the approved urgent safety scoring checklist with its rule dates.
Check your organisation's rules before uploading case material to any tool; this record does not establish that upload is permitted. Never paste credentials or full payment details.
Use: Gemini Notebook
Add the material to Gemini Notebook and run the extraction prompt: warning signs, timing and not-stated details as quotes.
What to paste into the tool
Task: Evidence worksheet: one row per scoring checklist criterion with quoted warning signs, source reference and not-stated marker. List every warning sign, timing detail and unconfirmed device detail in the narrative as exact quotes with a source reference. Then map each warning sign to the scoring checklist criterion it matches, or write not-stated. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record.
Use: You
Check each worksheet row against the original narrative and the approved scoring checklist.
Compare quotes, timing and rule applicability against the original narrative. Do not resolve missing or contradictory facts by inference. List each correction.
Use: Gemini Notebook
Give Gemini Notebook the corrected worksheet and run the drafting prompt for the material with verbatim indicators.
What to paste into the tool
Task: Draft urgent human-review packet with verbatim indicators and open questions. First apply my listed corrections to the worksheet rows; where I marked a row wrong, fix or drop it. Using only the corrected worksheet, draft a human-review packet: for each scoring checklist criterion list the matching verbatim quotes or NOT STATED, then the open questions and the decision left to the product safety officer. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record. Corrections: [paste checked corrections or none]. Worksheet: [paste the worksheet].
Use: You
Read the draft against the requirements, mark open questions and hand it to its owner as a draft only.
All scoring checklist criteria have evidence or a not-stated state; no safety diagnosis is made. Check recipient scope and required authority before any later use; do not treat the draft as approval.
Notion AI extracts the warning signs into a worksheet, then drafts the urgent review material. You check both.
Have ready
Extract the signs
Check the worksheet
Draft the material
Read and hand on
Use: You
Collect the customer narrative and the approved urgent safety scoring checklist with its rule dates.
Check your organisation's rules before uploading case material to any tool; this record does not establish that upload is permitted. Never paste credentials or full payment details.
Use: Notion AI
Add the material to Notion AI and run the extraction prompt: warning signs, timing and not-stated details as quotes.
What to paste into the tool
Task: Evidence worksheet: one row per scoring checklist criterion with quoted warning signs, source reference and not-stated marker. List every warning sign, timing detail and unconfirmed device detail in the narrative as exact quotes with a source reference. Then map each warning sign to the scoring checklist criterion it matches, or write not-stated. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record.
Use: You
Check each worksheet row against the original narrative and the approved scoring checklist.
Compare quotes, timing and rule applicability against the original narrative for this case: Customer reports smoke from a powered device. List each correction.
Use: Notion AI
Give Notion AI the corrected worksheet and run the drafting prompt for the material with verbatim indicators.
What to paste into the tool
Task: Draft urgent human-review packet with verbatim indicators and open questions. First apply my listed corrections to the worksheet rows; where I marked a row wrong, fix or drop it. Using only the corrected worksheet, draft a human-review packet: for each scoring checklist criterion list the matching verbatim quotes or NOT STATED, then the open questions and the decision left to the product safety officer. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record. Corrections: [paste checked corrections or none]. Worksheet: [paste the worksheet].
Use: You
Read the draft against the requirements, mark open questions and hand it to its owner as a draft only.
All scoring checklist criteria have evidence or a not-stated state; no safety diagnosis is made. Check recipient scope and required authority before any later use; do not treat the draft as approval.
Gemini extracts the warning signs into a worksheet, then drafts the urgent review material. You check both.
Have ready
Extract the signs
Check the worksheet
Draft the material
Read and hand on
Use: You
Collect the customer narrative and the approved urgent safety scoring checklist with its rule dates.
Check your organisation's rules before uploading case material to any tool; this record does not establish that upload is permitted. Never paste credentials or full payment details.
Use: Gemini
Add the material to Gemini and run the extraction prompt: warning signs, timing and not-stated details as quotes.
What to paste into the tool
Task: Evidence worksheet: one row per scoring checklist criterion with quoted warning signs, source reference and not-stated marker. List every warning sign, timing detail and unconfirmed device detail in the narrative as exact quotes with a source reference. Then map each warning sign to the scoring checklist criterion it matches, or write not-stated. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record.
Use: You
Check each worksheet row against the original narrative and the approved scoring checklist.
List each correction.
Use: Gemini
Give Gemini the corrected worksheet and run the drafting prompt for the material with verbatim indicators.
What to paste into the tool
Task: Draft urgent human-review packet with verbatim indicators and open questions. First apply my listed corrections to the worksheet rows; where I marked a row wrong, fix or drop it. Using only the corrected worksheet, draft a human-review packet: for each scoring checklist criterion list the matching verbatim quotes or NOT STATED, then the open questions and the decision left to the product safety officer. Do not diagnose, assess safety or give guidance. Do not run code, send anything or change any record. Corrections: [paste checked corrections or none]. Worksheet: [paste the worksheet].
Use: You
Read the draft against the requirements, mark open questions and hand it to its owner as a draft only.
All scoring checklist criteria have evidence or a not-stated state; no safety diagnosis is made. Check recipient scope and required authority before any later use; do not treat the draft as approval.
Best when: Each extracted claim points back to a citation
What it does: Gemini Notebook extracts and drafts; you check both
Strong at: Answers cite quotes from the uploaded sources
Limit: The tool can make mistakes; check each output
Free plan: Yes
Best when: The worksheet lives in Notion and the draft sits beside it
What it does: Notion AI extracts and drafts; you check both
Strong at: AI blocks sit directly in pages beside the worksheet
Limit: AI access can be temporarily reduced depending on usage
Free plan: Paid plan needed
Best when: Inputs are documents or spreadsheets and you want structured rows
What it does: Gemini extracts and drafts; you check both
Strong at: Pulls data from PDFs, files and business tools
Limit: Extraction accuracy not stated; check each row
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Every extracted claim is compared with the original material by a person before use.
Gaps and conflicts stay marked UNKNOWN; none are filled by inference.
The named reviewer confirms the evidence and the draft; completion is preparation only.
Check your organisation's data-handling rules before uploading case material to any tool.
Check the result against your original inputs. Approve it before sharing or acting.