Choose one of three approaches. The steps for that option appear below.
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One Claude chat drafts the table, report, index and checklist from your records. You recheck every field against the originals.
Gather records
Build fact table
Check against originals
Draft report
Edit, strike claims
Index and checklist
Store, check route
Use: You
Copies of the trip records, the baggage tag and bag photos; give each copy a file label and note its page location.
Check each copy has a file label and a page location.
Use: Claude
Upload the copies to a new Claude chat; ask for a labelled fact table with the exact source location of each value.
What to paste into the tool
Task: Fact table with exact source file and location per field, dates, timezones, identifiers and fields still to confirm. One row per fact: field, exact value, source file and location, and a label of confirmed, unreadable or missing. Keep baggage-tag identifiers, flight numbers, dates and timezones as printed. Write UNREADABLE or MISSING instead of guessing an identifier. List conflicting values separately.
Use: You
Check the table line by line against the originals, resolve conflicting tags or flights yourself, and list open questions.
Check every row matches its original document.
Use: Claude
Paste the corrected table and instructions; ask for a report draft with confirmed facts, estimates and facts still to confirm in separate sections.
What to paste into the tool
Task: Private report draft with separate confirmed-fact, estimate and still-to-confirm sections. Use only the corrected table. Sections: confirmed facts, estimates, facts still to confirm. Copy any existing report reference unchanged. Add no contents, values, liability or compensation statements. Quote supplied official instructions with their date and scope for me to re-verify. Do not resolve entries still to confirm.
Use: You
Edit the draft until chronology, bag description and contents match the originals; strike unsupported claims.
Check the draft holds no invented content, valuation, liability or compensation wording.
Use: Claude
Paste the checked draft and source reference list; ask for an attachment index and a follow-up checklist you own.
What to paste into the tool
Task: Attachment index listing each intended attachment and its source; Follow-up checklist with route and deadline verification first and missing items marked. Create an attachment index with one line per intended attachment, its source file and redaction status, and a checklist owned by the traveller whose first item is to verify the current reporting route and any deadline with the carrier, with every missing item marked. Do not file, send or monitor anything.
Use: You
Copy the report, index and checklist into storage; check the reporting route and any deadline with the carrier before any filing.
Check nothing is filed, sent or monitored; the checklist starts with the carrier route and deadline, checked with the carrier.
Gemini Notebook returns cited facts, labelled passages and a checklist skeleton. You check each value and assemble the report.
Add records as sources
Cited facts
Correct from citations
Draft labelled passages
Assemble report
Index and checklist
Save, check route
Use: You
Copies of the trip records, baggage tag and instructions; add the copies as sources.
Use: Gemini Notebook
Ask for the trip and bag facts with the source behind each value.
What to paste into the tool
Task: Fact answers grounded in the notebook sources with fields still to confirm marked. Using only this notebook, list flights, dates with timezones, the baggage-tag identifier, bag description, owner-confirmed contents, last-known location and any existing report reference, naming the source of each. Write NOT IN SOURCES where absent. Do not guess.
Use: You
Open each citation, correct the facts against the originals, resolve conflicting tags or flights yourself, and save the corrected note as a source.
Check each cited source supports its value.
Use: Gemini Notebook
Ask for draft passages on chronology, bag and contents and contact history, each sentence labelled confirmed, estimate or still to confirm.
What to paste into the tool
Task: Grounded draft passages labelled confirmed, estimate or still to confirm. Use only this notebook. Draft chronology, bag description, contents list and contact history, and label every sentence confirmed, estimate or still to confirm. Add no contents, values, liability or compensation statements. Quote official instructions only with their date. Do not resolve entries still to confirm.
Use: You
Assemble the passages into the report in your own editor, check chronology, description and contents, and strike unsupported claims.
Check the report holds no invented detail, valuation or compensation promise.
Use: Gemini Notebook
Ask for a source-referenced attachment index and a checklist skeleton.
What to paste into the tool
Task: Attachment index keyed to the notebook sources; Checklist skeleton with route and deadline verification first and missing items marked. From this notebook list every document that should accompany a missing-luggage report, one line per item with its source. Then draft a checklist whose first item is to verify the current reporting route and any deadline with the carrier, marking anything not found as MISSING. Do not file, send or monitor anything.
Use: You
Save the report, index and checklist; check the actual reporting route and any deadline with the carrier before any filing.
Check nothing is filed, sent or monitored; the checklist starts with the carrier route and deadline, checked with the carrier.
One Craft document is the working artefact. Craft fills each section; you check values and keep the export decision.
Gather, start document
Sections and fact table
Check against originals
Draft report sections
Edit, strike claims
Index and checklist
Export, check route
Use: You
Booking confirmations, baggage tags and records; create a Craft document and paste the record text.
Use: Craft
Ask Craft to add empty sections (fact table, incident report, attachment index, follow-up checklist), then fill the fact table with a source label per value.
What to paste into the tool
Add these empty sections above the source section: fact table, incident report, attachment index, follow-up checklist. Add no content of your own. Do not change the source section. Task: Fact table filled in the document with per-field source labels and UNREADABLE or MISSING markers. From the pasted text only, fill the table: field, exact value, which pasted record it came from, and confirmed, unreadable or missing. Keep baggage-tag identifiers, flight numbers, dates and timezones as written. Write UNREADABLE or MISSING instead of guessing.
Use: You
Check the filled table against the originals, correct it, and resolve conflicting tags or flights yourself.
Check every table value matches its original record; the four sections and source text are unchanged.
Use: Craft
Ask Craft to draft the report sections from the corrected table, keeping confirmed facts, estimates and open questions separate.
What to paste into the tool
Task: Report sections drafted in the document with the required separations. Draft chronology, bag description, contents and contact history from the table above, with confirmed facts, estimates and open questions in separate sections. Add no contents, values, liability or compensation statements. Quote official instructions with their date and scope. Do not resolve open items.
Use: You
Edit the drafted sections until they match the originals and strike unsupported claims.
Check the sections hold no invented detail, valuation, liability or compensation wording.
Use: Craft
Ask Craft to fill the attachment index and the follow-up checklist sections.
What to paste into the tool
Task: Attachment index section with each intended attachment and redaction status; Checklist section with route and deadline verification first and missing items marked. Fill the attachment index with one line per intended attachment, its source reference and redaction status. Fill the checklist so the first item is to verify the current reporting route and any deadline with the carrier, and mark every missing item. Do not file, send or monitor anything.
Use: You
Export the finished document to PDF or Word for storage; check the reporting route and deadline with the carrier before filing.
Open each attachment.
Best when: One conversation carries the whole pack
What it does: Claude drafts each pass; you recheck every field
Strong at: Up to 20 files per chat; analyses PDFs to 100 pages
Limit: No per-value citation anchors; recheck each row yourself
Free plan: Yes, limited (usage capped in 5-hour and weekly windows)
Best when: Each value should trace to a record you loaded
What it does: Gemini Notebook cites sources; you assemble the report
Strong at: Answers use only your loaded sources, with quotes
Limit: Paywalled pages not supported as sources
Free plan: Yes, limited (notebook and source caps per tier)
Best when: The exportable document should be the working artefact
What it does: Craft fills sections; you paste, check and decide
Strong at: Document, tasks and AI writing in one place
Limit: In-document drafting not stated; AI and sharing need internet
Free plan: Yes, limited (1,500 blocks total, lifetime cap)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Never paste credentials or full payment details.
All three paths keep the workflow preparation-only: no filing, sending, account access or monitoring; the traveller verifies the carrier route and any deadline.
Confirmed facts, estimates and open questions stay separate, and the traveller checks that no invented contents, valuations or liability or compensation wording enters the draft.
All three paths end at a draft pack of report, attachment index and follow-up checklist with missing items marked.
Check the result against your original inputs. Approve it before sharing or acting.