Choose one of three approaches. The steps for that option appear below.
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Gemini Notebook extracts, transcribes and builds tables from the design. You check citations and declare equipment; an instructor checks safety.
Upload the design
Extract, build table
Fill your column
Flag gaps, draft checklist
Instructor checks
Use: You
Create a notebook and upload the supplied design document (and any pages its author provided) as the only sources.
Check the design is the supplied one; you add no other material.
Use: Gemini Notebook
Ask for the materials, dimensions, tools and steps with citations, the cut list transcribed exactly, and a two-column 'design requires' / 'I have' table.
What to paste into the tool
List the materials, dimensions, tools and steps stated in this design, each with a citation. Transcribe the cut list exactly as the design states it. If something is not stated, do not include it. Make a two-column table: "design requires" and "I have". Fill the "design requires" column from the checked extraction. Leave the "I have" column blank.
Use: You
Fill the 'I have' column yourself: have, missing or uncertain.
Check all items marked by you; open every citation and keep only items whose text matches the design; cut list and dimensions match the design exactly; safety items stay exactly as stated.
Use: Gemini Notebook
Ask which required items have no match in your column, then for a preparation checklist with your open safety questions at the end.
What to paste into the tool
Which items in "design requires" have no match in my "I have" column? List them as open items. Do not add safety advice beyond what the design states. Draft a preparation checklist from these lists: what to gather, what to check, what to clear. List my open safety questions at the end. Preparation only; no tool-operation instructions.
Use: The instructor
An experienced maker or instructor checks the pack against the design before any work; the checklist adds no tool-operation or structural instructions.
Notion AI fills the database from the design, proposes matches and drafts. You set statuses; an instructor checks before work.
Gather the design
Fill database
Set statuses
Match, draft checklist
Instructor checks
Use: You
Gather the design document.
Check the design is yours to use.
Use: Notion AI
Ask Notion AI to fill a 'Design requirements' database, one row per material, dimension, tool and step, then list incomplete or duplicated rows.
What to paste into the tool
Fill the Design requirements database from this design: one row per material, dimension, tool and step, exactly as stated. Transcribe the cut list exactly. If something is not stated, do not include it. Read this database and list any row that looks incomplete or duplicated. Do not change any row.
Use: You
Add a 'My equipment' database and a status column; set each status (have, missing, uncertain) yourself. Fix any problem rows against the design.
Check every required item has your status; cut list rows match the design exactly; safety items stay exactly as stated.
Use: Notion AI
Ask for proposed matches as suggestions only; check them, then ask for the preparation checklist from the database.
What to paste into the tool
Propose matches between rows in Design requirements and rows in My equipment. List them as suggestions only; do not change any status. Draft a preparation checklist from the requirements database: what to gather, what to check, what to clear. Preparation only; no tool-operation instructions. List open safety questions at the end.
Use: The instructor
An experienced maker or instructor checks the pack against the design before any work; the checklist adds no tool-operation or structural instructions.
You do all extraction, matching and drafting. Capacities stores your objects and surfaces possible omissions for your confirmation.
Transcribe the design
Mark each status
Surface omissions
Write checklist
Instructor checks
Use: You
Create a 'Design' object with your transcription of the materials, dimensions, tools and steps, plus one object per required tool and material.
Check your transcription matches the design; the cut list is exact.
Use: You
Link or tag each tool and material object as have, missing or uncertain yourself.
Check every required item carries your status.
Use: Capacities
Open the Related Content suggestions on the Design object; confirm or dismiss each surfaced mention.
Use: You
Write the workshop preparation checklist yourself: what to gather, what to check, what to clear, and your open safety questions.
Check every genuinely missing item ends as a 'missing' object; the checklist is preparation only, with safety questions open for a qualified person. No tool-operation or structural instructions.
Use: The instructor
An experienced maker or instructor checks the objects and checklist against the design before any work.
Best when: You want extraction grounded in the design with openable citations
What it does: Gemini Notebook extracts and drafts; you declare, instructor checks
Strong at: Answers use only the design; no invented safety instructions
Limit: Anything the design does not state stays your question
Free plan: Yes, limited (notebook and source caps per tier)
Best when: You want a reusable requirements database
What it does: Notion AI transcribes and drafts; you set statuses
Strong at: Drafts inside your workspace next to the data
Limit: Match proposals are suggestions; fuller agent features sit on Business
Free plan: Paid plan needed
Best when: You want to transcribe and link everything yourself
What it does: You do the work; Capacities surfaces omissions
Strong at: Works offline for creating and editing
Limit: Integrations and AI still require internet
Free plan: Yes, limited (media over 5GB drops to 100MB per month)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
The cut list is transcribed exactly as the supplied design states it.
Safety items are listed exactly as the design states them; no new safety instructions are invented.
Open safety questions go to a qualified instructor or experienced maker before any work.
No purchases and no live machinery operation.
Check the result against your original inputs. Approve it before sharing or acting.