Build an identity-document expiry index

A minimal document expiry register and a renewal-research checklist.

Choose one of three approaches. The steps for that option appear below.

Choose an option above. On a phone, swipe the tabs left or right to see all options →

Gemini: sorts, flags and drafts around your register

You type and own the minimal register. Gemini sorts, flags and drafts questions and checkpoints; you approve each one.

  1. You

    Type the register

  2. Gemini

    Sort, flag, draft questions

  3. You

    Keep questions

  4. Gemini

    Draft checkpoints

  5. You

    Choose and read

  1. Have ready: your identity documents

    Use: You

    Create a spreadsheet with three columns (document nickname, expiry date, issuing office) and type one row per document; no document numbers, scans or photos.

    Check

    Check three columns only; each row matches the real document exactly.

  2. Sort the register and draft renewal questions

    Use: Gemini

    Ask Gemini to sort by expiry date, flag missing or odd dates, then draft one renewal question per row for the issuing office.

    Details

    What to paste into the tool

    Sort this table by expiry date. Flag any date that is missing or does not look like a date. Do not change any value. For each row, draft the question I would need answered by the issuing office, such as the published renewal lead time. Questions only; do not state any interval as fact.

  3. Keep the questions you want

    Use: You

    Keep the questions you want and ask Gemini to draft replacements for any you drop.

    Check

    Check order and flags against your documents; fix errors by retyping. Missing lead times stay questions, with no invented deadline.

  4. Draft three review checkpoint proposals

    Use: Gemini

    Ask Gemini to draft three proposed review checkpoints, phrased as proposals for you to approve.

    Details

    What to paste into the tool

    Draft three proposed review checkpoints for this register. Phrase them as proposals for me to approve. Do not set any reminder or automation.

  5. Choose checkpoints and read against documents

    Use: You

    Choose and edit the checkpoints, then read the finished register next to your documents.

    Check

    Check the register is minimal, questions carry no invented deadline. No reminder, notification or automation is switched on anywhere. No reminder, application or status assurance is produced. No renewal interval is written down as fact unless you later paste it from a current official excerpt.

Before you paste into any AI tool, remove any confidential information. Put it back at the end.

Tools in this workflow

Final check

Never paste credentials or full payment details.

The register stays minimal: nickname, expiry date, issuing office, plus the official page link in option C.

Missing lead times remain research questions with no invented deadline.

Checkpoints are proposals the document owner chose; no reminder or automation is switched on.

No application, account change or entry/legal-status assurance is produced.

Check the result against your original inputs. Approve it before sharing or acting.

What still needs checking
  • Date calculation is carried by the document owner in every option; no fetched page states renewal-interval calculation as a tool operation.
  • Plan tiers are not stated on the fetched Coda pages.
  • Whether uploaded document details are acceptable for your data is for the document owner to confirm against each vendor's terms.

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