Choose one of three approaches. The steps for that option appear below.
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You supply the facts. ChatGPT drafts; you check and decide.
Get materials ready
Draft the result
Check and decide
Use: You
Property instructions and your inventory of available document types.
Use: ChatGPT
Match instructions to inventory, draft requirement/document/gap table, ordered document index, unsent cover note and submission checklist; retain corrections and unresolved questions.
What to paste into the tool
Here are a property's application instructions and a list of the documents I have. List every item the instructions ask for, quote the instruction wording, and mark each as matched to a document, partly matched, or a gap. Do not guess anything the instructions do not state. Using my corrected table, list the documents in the order the instructions ask for. For each, note which personal identifiers the instructions seem to require and which look unnecessary, as questions for me, not decisions. Draft a short cover note I can review (do not include facts I have not given) and a checklist with one line per requested item, each marked evidence attached or gap.
Use: You
Check instructions line by line against table, index, note and checklist; add nothing the instructions do not say.
Applicant approves every fact, checks the recipient is legitimate and approves any fees. Nothing is sent, uploaded or paid from this workflow; this is not eligibility or legal advice. Applicant decides which identifiers are truly needed; no proof is invented for a gap.
Gemini Notebook matches requirements to documents. You order the index and write the cover note and checklist.
Get materials ready
Draft the cited requirement table
Write and check
Use: You
Property instructions and your inventory of available document types.
Use: Gemini Notebook
Add instructions and inventory as two sources; draft requirement/document/gap table with source quotes for what each request asks and possible inventory matches.
What to paste into the tool
From the instructions source, list each document or fact the applicant must provide. For each, name any entry in the inventory source that could satisfy it, or say none.
Use: You
Open citations and check recipient legitimacy; order documents by hand, write unsent cover note and checklist, then approve or hold against instructions and documents.
Applicant approves facts, recipient and any fees before any separate submission. No landlord contact, upload, application or payment happens here. Applicant checks necessity of each identifier and never fabricates proof for a gap.
You supply the facts. Claude drafts; you check and decide.
Get materials ready
Draft the result
Check every row and decide
Use: You
Property instructions and your inventory of available document types.
Applicant checks the instructions and recipient legitimacy directly. Never fabricate proof.
Use: Claude
Upload instructions and inventory; draft requirement/document/gap table, ordered index, unsent cover note and submission checklist.
What to paste into the tool
Read the uploaded instructions and my inventory. Build one row per requested item, matched to a document in my inventory or marked as a gap, quoting the instruction for each row. Put the rows in the instructions' order as a document index. Draft an unsent cover note and a submission checklist from the table. Use only what the instructions and my inventory say; add nothing, and mark what is missing as a gap. Do not submit anything.
Use: You
Check table rows against instructions and note/checklist against documents; add nothing the instructions do not say and approve or hold the final version.
Approve facts, recipient and any fees before any separate submission. This is not eligibility or legal advice. Compare each table row with the instructions and add nothing the instructions do not say.
Best when: You want one tool for all three stages; you check the table
What it does: ChatGPT drafts; you check and decide
Strong at: Drafts text and tables from supplied files
Limit: Preparation is not eligibility or legal advice
Free plan: Yes, limited uploads and analysis
Best when: You want each row traced to the property text, wording yours
What it does: AI maps requirements; you write index, note and checklist
Strong at: Keeps source passages beside cited answers
Limit: Preparation is not eligibility or legal advice
Free plan: Yes, limited (50 sources per notebook)
Best when: You want Claude extracting and drafting from your uploaded instructions
What it does: Claude drafts; you check and decide
Strong at: Drafts and edits documents from supplied text
Limit: Preparation is not eligibility or legal advice
Free plan: Yes, limited (5-hour and weekly windows)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Check recipient legitimacy and requirements directly with the property instructions.
Never paste credentials or full payment details.
Do not send, upload, pay or contact the landlord from this workflow.
Check the result against your original inputs. Approve it before sharing or acting.