Choose one of three approaches. The steps for that option appear below.
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You supply the facts. ChatGPT drafts; you check and decide.
Get materials ready
Draft the photo index
Check and decide
Draft captions with evidence notes
Check captions and mark uncertainty
Draft the result
Prepare and check
Use: You
Selected photos, optional metadata and rough diary.
Use: ChatGPT
Upload the selected set in one conversation; draft photo-ID/date/location table and mark missing facts not stated.
What to paste into the tool
Task: Photo-ID/date/location table preserving facts not stated. Give each photo an ID. Fill a date and a place only where my diary or metadata supports it, otherwise write "not stated". No facial identification and no exact-location inference from uncertain images. Keep output private with no publishing.
Use: You
Check every date/place against diary and metadata; correct rows and list open questions.
Use: ChatGPT
Use the corrected table, questions, photos, diary and metadata to draft captions with evidence notes.
What to paste into the tool
Task: Caption draft with evidence notes. Write one caption per photo ID. Add an evidence note naming the diary line or metadata used, or write "uncertain". Do not resolve any open question myself; keep each one visible. No facial identification and no exact-location inference from uncertain images. Keep output private with no publishing.
Use: You
Check captions and evidence notes against diary and metadata; strike unsupported wording and mark uncertain captions.
Use: ChatGPT
Use checked captions to draft a chronological journal linked to images and a list of captions exposing places or people; retain uncertainty labels.
What to paste into the tool
Task: Journal draft linked to images; List of captions that expose places or people. Order the captions by date using the image IDs and keep every "uncertain" label. List each caption that shows a place or a person. Keep output private with no publishing and no exact-location inference.
Use: You
Read the complete journal and exposure list, retain uncertainty labels, decide exclusions.
Traveller checks consent and location exposure before any future sharing.
Gemini Notebook drafts cited photo rows and captions. You check each source and write the journal yourself.
Get materials ready
Draft the cited photo index
Check and decide
Draft the result
Write and check
Use: You
Selected photos, optional metadata and rough diary; keep originals on your device.
Use: Gemini Notebook
Add selected photos, diary and metadata as sources; draft photo-ID/date/place rows with supporting citations or 'to confirm' marks.
What to paste into the tool
Task: Draft photo index with citations. Use only the sources. For each photo give a photo ID, date and place, and cite the photo detail, metadata item or diary line behind each entry. Where a date or place is not supported, write "to confirm". No facial identification and no exact-location inference from uncertain images. Keep output private with no publishing.
Use: You
Open citations, compare rows with supplied photo details/metadata, correct wrong rows and complete or keep 'to confirm' marks.
Use: Gemini Notebook
Use the checked index and sources to draft one caption per photo, supported by a cited diary line or checked index row.
What to paste into the tool
Task: Caption draft with evidence notes. Use only the sources. Propose one caption per photo and cite the diary line or index row behind it, otherwise write "uncertain". No facial identification and no exact-location inference from uncertain images. Keep output private with no publishing.
Use: You
Open citations, strike or mark unsupported captions uncertain, note questions and write the chronological journal with photos and uncertainty labels; assess people/location exposure.
You check consent and location exposure before any future sharing.
You supply the facts. Claude drafts; you check and decide.
Write and check
Draft the result
Check and decide
Draft the result
Insert photos and decide exclusions
Use: You
Have ready: selected photos, optional metadata and rough diary. Type index rows from supplied details; mark missing facts; photos stay on your device.
Use: Claude
Attach typed index and diary text; draft matches and captions with evidence notes using only supplied text.
What to paste into the tool
Task: Caption draft with evidence notes. Match diary entries to index rows and write a caption per row. For each caption name the diary line or row used, otherwise write "uncertain". Do not resolve gaps by guessing. No facial identification and no exact-location inference. Keep output private with no publishing.
Use: You
Check each caption and note against typed text; correct them and list unresolved questions.
Use: Claude
Use checked captions to draft chronological journal text linked to image IDs and an exposure list; keep uncertainty labels.
What to paste into the tool
Task: Journal text linked to image IDs; List of captions that expose a place or a person. Arrange the captions by date using image IDs, keep every "uncertain" label, and list each caption that exposes a place or a person. Keep output private with no publishing.
Use: You
Insert photos by image ID, read the complete exposure list, keep uncertainty labels, decide exclusions.
You check consent and location exposure before any future sharing.
Best when: You want photos read alongside the diary in one place
What it does: ChatGPT drafts; you check and decide
Strong at: Drafts text and tables from supplied files
Limit: Free plan limits uploads: 3 file uploads per day
Free plan: Yes, limited uploads and analysis
Best when: You want each caption pointing to a diary line
What it does: AI cites rows and captions; you write the journal
Strong at: Keeps source passages beside cited answers
Limit: Cannot access multiple notebooks at the same time
Free plan: Yes, limited (50 sources per notebook)
Best when: You do not want photos uploaded; you will type the index
What it does: Claude drafts; you check and decide
Strong at: Drafts and edits documents from supplied text
Limit: Usage capped in 5-hour and weekly windows
Free plan: Yes, limited (5-hour and weekly windows)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Captions are supported by diary/metadata or marked uncertain; traveller reviews location privacy.
Produce drafts only; preserve uncertainty and source details.
Use only owner-selected, necessary information.
Check the result against your original inputs. Approve it before sharing or acting.