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You supply the facts. ChatGPT drafts; you check and decide.
Get materials ready
Draft the result
Check and decide
Use: You
Washing machine, air conditioner and smoke alarm manual extracts and known service dates; retain model/manual identifiers and month/year date precision.
Use: ChatGPT
Use extracts to draft model/task/interval/warning/gap table, next dates only from checked service dates, and calendar with household/specialist tasks and source references.
What to paste into the tool
Task: Model/task/interval table with warnings and service history gaps. Work only from the material I give you. Do not guess or fill missing facts: list them as not stated in the files or unresolved. Keep original wording, quantities, units and source links. This is a private draft: do not place orders, make bookings, send messages, create calendar events or change any account. Capabilities describe requirements, not checked product features. Regional requirements are notes only, not eligibility filters. No calendar events or service bookings are created. Qualified technicians handle work beyond the homeowner's safe competence. For each appliance list model, task, interval exactly as the manual words it, the manual section or page, any warning, and whether a last-service date was given. Write not stated where the extract is silent. Task: Proposed task dates based on confirmed last-service dates. Preserve the precision of the supplied service date. If month and year are insufficient for an interval, leave the proposed date unresolved and request the missing day; do not invent a day. Add the manual interval to a confirmed last-service date to give a proposed date. Where no date was confirmed, write unresolved and do not guess. Show each calculation. Task: Draft maintenance calendar with model-specific tasks and source references. Using only the manual text, mark each task as a household task the manual describes or as one the manual assigns to a qualified technician or that involves electrical or gas work. When unsure, mark it as a specialist referral flag. Output a draft table only; do not create events.
Use: You
Check model/manual editions, tasks, intervals, calculations, dates and source references; retain warnings. Month/year input stays month/year; unresolved dates stay unresolved when a day is needed.
Month/year input stays month/year; if a day is needed, the proposed date stays unresolved until the day is confirmed. Check every task, interval, date and source reference against the manuals and confirmed service dates; fix or remove anything the manuals do not support. Exclude electrical/gas or other unsafe work from DIY tasks. The homeowner decides the final calendar; no events or bookings are created here.
You supply the facts. Gemini Notebook drafts; you check and decide.
Get materials ready
Draft the cited maintenance calendar
Check and decide
Use: You
Washing machine, air conditioner and smoke alarm manual extracts and known service dates; retain model/manual identifiers and month/year date precision.
Use: Gemini Notebook
Add extracts as sources; draft cited model/task/interval/warning/gap table, dates from checked service dates, and calendar retaining tasks, warnings and source references.
What to paste into the tool
Task: Model/task/interval table with warnings and service history gaps. Work only from the material I give you. Do not guess or fill missing facts: list them as unresolved. Keep original wording, quantities, units and source links. This is a private draft: do not place orders, make bookings, send messages, create calendar events or change any account. Capabilities describe requirements, not checked product features. Regional requirements are notes only, not eligibility filters. No calendar events or service bookings are created. Qualified technicians handle work beyond the homeowner's safe competence. For each appliance list the maintenance tasks and the interval the source states, with a citation for each. If the source gives no interval, mark it missing. List every warning in the source. Task: Proposed task dates based on confirmed last-service dates. Add each interval in the table to its confirmed last-service date. Month/year input stays month/year: if a day is needed, leave the proposed date unresolved rather than picking one. Leave any task with a missing interval or missing service date unresolved, and list what is missing. Task: Draft maintenance calendar with model-specific tasks and source references. Write the calendar-ready draft: one line per task with its model, proposed date or unresolved mark, the warning text from the source and the citation. Do not add tasks or intervals the sources do not state.
Use: You
Check model/manual editions, tasks, intervals, calculations, dates and source references; retain warnings. Month/year input stays month/year; unresolved dates stay unresolved when a day is needed.
Electrical, gas or other unsafe work must not be DIY tasks.
Claude drafts the table and next-date formulas. You check the calendar and decide household versus specialist work.
Get materials ready
Draft table and formulas
Check, mark, decide
Use: You
Washing machine, air conditioner and smoke alarm manual extracts and known service dates; retain model/manual identifiers and month/year precision.
Use: Claude
Draft model/task/interval/warning/service-date table, mark missing facts 'not stated in the files', and create xlsx next-date formulas.
What to paste into the tool
Task: Fill a model, task, interval, warning and last-service-date table from my pasted manual extracts and service dates. Write 'not stated in the files' where the manual or the dates are silent. Work only from the material I give you; do not guess or add facts. Keep original wording, quantities, units and source links. Do not add tasks, change intervals or classify any task as safe or unsafe. This is a private draft: do not place orders, make bookings, send messages, create calendar events or change any account. Manual extracts: [paste the trimmed extracts]. Service dates: [paste the trimmed dates]. Task: Proposed task dates based on confirmed last-service dates; Spreadsheet file in xlsx format with a next-date formula column that stays blank where no last-service date is confirmed. Preserve the precision of the supplied service date; if month and year are insufficient for an interval, leave the next-date cell blank and flag it; do not invent a day. Work only from the material I give you. Do not guess or fill missing facts: list them as not stated in the files or unresolved. Keep original wording, quantities, units and source links. This is a private draft: do not place orders, make bookings, send messages, create calendar events or change any account. Capabilities describe requirements, not checked product features. Regional requirements are notes only, not eligibility filters. No calendar events or service bookings are created. Qualified technicians handle work beyond the homeowner's safe competence. Build an .xlsx from my confirmed table: a next-date column that adds the interval to the last-service date, left blank where the date is not confirmed. Do not add tasks, change intervals or classify any task as safe or unsafe.
Use: You
Check models, manual editions, intervals and dates against the extracts; mark each task household or specialist; leave unresolved dates blank.
Do not invent a day; unresolved dates stay blank.
Best when: You want one conversation producing table, dates and referral flags
What it does: ChatGPT drafts; you check and decide
Strong at: Drafts text and tables from supplied files
Limit: Free plan limits uploads and data analysis
Free plan: Yes, limited uploads and analysis
Best when: You want every interval backed by a quoted manual passage
What it does: Gemini Notebook drafts; you check and decide
Strong at: Keeps source passages beside cited answers
Limit: Cannot access multiple notebooks at the same time
Free plan: Yes, limited (50 sources per notebook)
Best when: You want safety decisions kept human while Claude drafts
What it does: Claude drafts table and formulas; you check specialist work
Strong at: Drafts and edits documents from supplied text
Limit: Usage capped in 5-hour and weekly windows
Free plan: Yes, limited (5-hour and weekly windows)
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Homeowner verifies model numbers and manual editions against the appliance labels.
Every task carries a source interval or the word not stated; service dates the owner does not know stay unresolved.
Homeowner checks intervals and decides which tasks are professional-only; electrical, gas or other unsafe work is not listed as DIY.
No calendar events and no service bookings are created; the output is a draft table.
Check the result against your original inputs. Approve it before sharing or acting.