Choose one of three approaches. The steps for that option appear below.
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Gemini builds the field comparison and drafts the payload in one thread, with your check after each stage. Not certification.
You: Prepare input pack
Gemini: Build field comparison
You: Correct row by row
Gemini: Draft minimum payload
You: Check and decide
Use: You
Have ready: the process map, exchanged forms and rejected-task examples. Mark anything not stated as still to confirm.
Check nothing outside the supplied inputs is added.
Use: Gemini
Ask Gemini to build the handoff field comparison showing losses and transformations, keeping every source ID and date.
What to paste into the tool
Task: Handoff field comparison showing losses and transformations retaining source IDs, relevant dates, explicit uncertainties and reviewer corrections. Using only the attached inputs, build the handoff field comparison showing losses and transformations. Keep every source ID and date, mark uncertain items as uncertain, and do not invent policy or numbers.
Use: You
Check the comparison row by row against the original inputs and correct it in place.
Compare identifiers, definitions, dates and ambiguous claims against the original inputs.
Use: Gemini
Ask Gemini to draft the minimum handoff payload with rejection reasons from the corrected comparison, listing unresolved questions.
What to paste into the tool
Task: Draft minimum handoff payload with rejection reasons; Unresolved questions with source references. From the corrected output and the original inputs only, prepare the draft minimum handoff payload with rejection reasons. List unresolved questions with source references. Do not take or propose any action as done.
Use: You
Check the draft against the requirements; confirm any next action separately.
Sending and receiving owners check every field and permitted disclosure; qualified people own safety, legal or employment calls. Do not send, publish, update records, assign people, reserve resources, buy goods or authorise work.
You record every field loss or change by hand. Claude drafts only from that checked comparison. Not certification.
You: Compare forms by hand
Claude: Draft minimum payload
You: Check against table
Use: You
Lay the sending form, receiving form and rejected examples side by side; record per field kept, changed or lost, with source ID and uncertainty.
Compare identifiers, definitions, dates and ambiguous claims against the original inputs.
Use: Claude
Ask Claude to draft the minimum handoff payload with rejection reasons from the checked comparison, keeping source references and open questions.
What to paste into the tool
Task: Draft minimum handoff payload with rejection reasons; Unresolved questions with source references. Use only the pasted first-stage output and inputs. Prepare the draft minimum handoff payload with rejection reasons. Keep source references and list unresolved questions; do not assert anything the output does not support.
Use: You
Compare the draft with the hand-built table line by line and fix any drift; confirm any next action separately.
Do not send, publish, update records, assign people, reserve resources, buy goods or authorise work.
ChatGPT computes the field comparison; you check it and write the payload, with a second reviewer after. Not certification.
You: Prepare input pack
ChatGPT: Build field comparison
You: Check every row
You: Write payload, reasons
The second reviewer: Independent read
Use: You
Have ready: the process map, exchanged forms and rejected-task examples. Mark anything not stated as still to confirm.
Check nothing outside the supplied inputs is added.
Use: ChatGPT
Put each form's fields in its own ChatGPT table, then ask ChatGPT to add columns showing which fields appear on both sides.
What to paste into the tool
Task: Handoff field comparison showing losses and transformations retaining source IDs, relevant dates, explicit uncertainties and reviewer corrections. Put each form field list in its own ChatGPT table first. Ask ChatGPT to do one step at a time, for example: add a column to the sending table that checks whether each field name is on the receiving table. Keep source IDs in a column.
Use: You
Check every row of the comparison against the originals, correct it, and note what is still to confirm.
Compare identifiers, definitions, dates and ambiguous claims against the original inputs.
Use: You
Write the minimum handoff payload and rejection reasons yourself from the checked comparison, with source references and open questions listed.
Check sending and receiving owners can confirm every required field and permitted disclosure.
Use: The second reviewer
Read the draft independently against the originals; any next action is confirmed separately.
Do not send, publish, update records, assign people, reserve resources, buy goods or authorise work.
Best when: You want one assistant across the forms, checks between stages
What it does: Gemini compares and drafts; you check twice
Strong at: One thread carries inputs and comparison into the draft
Limit: A first-stage error can carry into the draft; check carefully
Free plan: Yes
Best when: You know the forms and want to find losses personally
What it does: You compare by hand; Claude drafts from it
Strong at: Every source ID and date is placed by you
Limit: First stage is hand work; more effort on large inputs
Free plan: Yes
Best when: Data is tabular and you prefer writing the payload yourself
What it does: ChatGPT compares; you check, write, get a second read
Strong at: You write the final draft; a second reviewer reads
Limit: ChatGPT may not read every row of a large file; check against all rows
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Claude for this? See the comparison.
Named human compares every identifier, date, number and uncertain claim with the original inputs before the draft moves on.
Missing facts stay not stated; nothing is sent, published, assigned or authorised.
Cut down operational and personnel data pasted into any tool.
Check the result against your original inputs. Approve it before sharing or acting.