Pull the agreed decisions out of a meeting transcript
A chair-reviewed decision register separating agreed, proposed and unclear items, ending at the draft.
Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
Gemini: drafts the table and register, you check both
Gemini builds the decisions table and drafts the register in one chat. You check both against the originals.
You
Get inputs ready
Gemini
Gemini: Build decisions table
You
You: Check the table
Gemini
Gemini: Draft the register
You
You: Check and decide
Get the inputs ready
Use:You
Have ready: the transcript, participant list and agenda. Check every item carries its source ID, then paste the set into one new Gemini chat.
Check
Check your plan terms allow this data, and every source ID matches the originals.
Build the candidate decisions table
Use:Gemini
Ask Gemini to build the source-linked candidate decisions table from the pasted inputs, flagging ambiguous items as unresolved.
Details
What to paste into the tool
From the pasted transcript, participant identifiers and meeting agenda, build source-linked candidate decisions with agreement status. Output a structured table. Keep every source identifier, relevant date and explicit uncertainty exactly as supplied; mark anything ambiguous as unresolved rather than guessing; use only the supplied operating rules, do not invent policy; minimise personal and personnel data in the output.
Check the table against the originals
Use:You
Compare the table with the original transcript, participant list and agenda; ask Gemini for corrections in the same chat.
Check
Check each source ID, date and uncertainty marker against the originals.
Draft the decision register
Use:Gemini
Ask Gemini to draft the decision register from the checked table, listing unresolved questions with their source references.
Details
What to paste into the tool
Using the corrected source-linked candidate decisions with agreement status and the supplied rules, Prepare draft decision register separating agreed, proposed and unclear items. Keep every source reference visible, keep disputed or uncertain items explicitly marked, and list unresolved questions with their source references. Draft wording only: do not add facts that are not in the corrected table or the supplied inputs. Do not treat proposed or unclear items as agreed.
Check the register and decide
Use:You
Check the draft register and unresolved questions against the original inputs; the workflow ends at this checked draft.
Check
Check each agreed decision has explicit attributable agreement. Decide any next action separately.
Claude: drafts the register from your hand-built table
You build and check the decisions table by hand. Claude only words the final draft.
You
You: Build table by hand
Claude
Claude: Draft the register
You
You: Check and decide
Build and check the table by hand
Use:You
Have ready: transcript, participant list and agenda. Enter each decision row in a local sheet with source ID, date and uncertainty; no AI is used.
Check
Check each row against the originals, and check your plan terms allow pasting the table into Claude.
Draft the register from the table
Use:Claude
Ask Claude to draft the decision register from the checked table and supplied rules, listing unresolved questions with their references.
Details
What to paste into the tool
Draft the decision register separating agreed, proposed and unclear items from the checked source-linked candidate decisions with agreement status pasted below and the supplied rules. Wording only: do not add facts, sources or decisions that are not in the checked table. Keep every source reference visible and list unresolved questions with their source references. Do not treat proposed or unclear items as agreed.
Check the register and decide
Use:You
Check the draft register and unresolved questions against the original inputs; the workflow ends at this checked draft.
Check
Check each agreed decision has explicit attributable agreement. Decide any next action separately.
Gemini Notebook: builds the cited table and drafts the register
Gemini Notebook builds a cited decisions table from your sources and writes the draft. You check both and decide.
You
You: Set up notebook
Gemini Notebook
Gemini Notebook: Build cited table
You
You: Check the table
Gemini Notebook
Gemini Notebook: Write the register
You
You: Check and decide
Set up the notebook and sources
Use:You
Have ready: transcript, participant list and agenda. Upload them to a new notebook in Gemini Notebook as named sources, so citations stay attributable.
Check
Check your plan terms allow the upload and the set is complete; free notebooks allow up to 50 sources.
Build and export the cited table
Use:Gemini Notebook
Ask Gemini Notebook targeted questions to build the cited decisions table, then export it to Google Sheets; citations land on the second tab.
Details
What to paste into the tool
Using only the uploaded sources, build source-linked candidate decisions with agreement status. Produce it as a data table; describe the rows and columns so each row keeps its source citation, relevant date and any uncertainty. Mark anything ambiguous as unresolved rather than guessing; use only the supplied operating rules.
Check the exported table
Use:You
Check the exported table against the original inputs and correct it. Mark anything you cannot settle as unresolved.
Check
Check each row has a source reference; check missing ones directly against the originals.
Write the register from the notebook
Use:Gemini Notebook
Add the checked table as a source. Ask Gemini Notebook to write the draft register from the notebook sources, with citations and unresolved questions listed.
Details
What to paste into the tool
Using only the notebook sources, write the draft decision register separating agreed, proposed and unclear items. Keep each item's source citation. List unresolved questions with their references. Do not settle unclear points by guessing and do not add facts that are not in the sources. Use neutral language.
Check the register and decide
Use:You
Check each item and citation in the draft register against the checked table and original passages, then decide.
Check
Check each agreed decision has explicit attributable agreement. Decide any next action separately.
Compare the three approaches
Option A: Gemini: drafts the table and register, you check both
Best when: You want one Gemini chat to structure and draft both artefacts
What it does: Gemini builds the table and drafts; you check both
Strong at: One chat holds both stages; no re-explaining
Limit: Source IDs may not survive; re-check every identifier against originals
Free plan: Yes
Option B: Claude: drafts the register from your hand-built table
Best when: The extraction must stay with people; AI only words the draft
What it does: You build the table by hand; Claude drafts the register
Strong at: No AI touches the table before you check it
Limit: A shared misunderstanding of a source can pass both steps
Free plan: Yes
Option C: Gemini Notebook: builds the cited table and drafts the register
Best when: You want cited answers grounded only in your uploaded sources
What it does: Gemini Notebook builds the table and writes; you check
Strong at: Answers carry direct-quote citations and export to Google Sheets
Limit: Sources capped at 500,000 words or 200 MB each
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Compare the source identifiers, definitions, dates and ambiguous claims against the original inputs; correct source-linked candidate decisions with agreement status before handoff.
Each agreed decision has explicit attributable agreement; chair verifies status. Confirm any next action separately; this workflow ends at a reviewed draft.
Suggestions and draft artefacts only. Do not send, publish, update records, assign people, reserve resources, buy goods or authorise work.
Any safety, legal or employment requirement needs the responsible qualified human; this output is not certification.
Check the result against your original inputs. Approve it before sharing or acting.
What still needs checking
Whether the supplied inputs already carry stable source IDs or the reviewer must assign them during preparation.
Whether silence or absence in the transcript counts as agreement; the chair decides, the workflow only marks agreement it can attribute.