Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
You supply permitted sources. Gemini drafts the evidence table, then the agenda from your checked table. You check both.
Collect the inputs
Draft the evidence table
Check each row
Draft the agenda
Check the agenda
Use: You
Collect the two proposals, agreed criteria, decision authority and deadline. Keep the originals with their source locations.
Check permission, audience limits and source completeness before uploading.
Use: Gemini
Ask Gemini for one row per criterion, a separate evidence cell per proposal, exact source location, quoted claim, date, and gaps marked.
What to paste into the tool
Task: Unreviewed criterion-by-option evidence matrix. Using only the supplied inputs, build one row per agreed criterion, with a separate evidence cell for each proposal, exact source location, quoted claim, relevant date and an explicit gap where either proposal is silent. Keep source identifiers, dates, quotes and uncertainties explicit. Missing or ambiguous facts remain still to confirm. Draft only; do not send, publish, change records, assign work or run commands.
Use: You
Read each row against the original inputs, correct errors and record unresolved fields.
Compare source identifiers, definitions, dates and ambiguous claims against the originals before handoff.
Use: Gemini
In the same chat, ask for a decision agenda: an item per criterion, both positions, decision authority, deadline, unresolved questions. Outcomes stay open.
What to paste into the tool
Task: Unreviewed working copy: Decision agenda with unresolved evidence questions. Use only the checked table and supplied source copy to prepare a decision agenda with an item for each criterion, both proposal positions, decision authority, the supplied deadline and unresolved evidence questions; leave decision outcomes open. Preserve source locations and all unresolved fields. Draft only; do not send, publish, change records, assign work or run commands.
Use: You
Read the agenda against the checked table and original inputs. Keep the unresolved questions.
Check every criterion covers both options or an explicit gap. The chair confirms decision authority. Confirm any next action separately; this workflow ends at a reviewed draft.
You read both proposals and build the evidence table yourself. ChatGPT words the agenda from your checked table.
Build the evidence table
Draft the agenda
Check the agenda
Use: You
Read both proposals. Build one row per criterion with a cell per proposal, source location, quoted claim, date and gaps; then re-check it.
Check both positions stay visible per criterion; compare source identifiers, definitions, dates and ambiguous claims against originals; leave gaps open.
Use: ChatGPT
Paste only the checked table. Ask for the decision agenda with an item per criterion, both positions, authority, deadline, open questions.
What to paste into the tool
Task: Unreviewed working copy: Decision agenda with unresolved evidence questions. Using only the checked matrix, prepare a decision agenda with an item for each criterion, both proposal positions, decision authority, the supplied deadline and unresolved evidence questions; leave decision outcomes open. Preserve its source references and open questions. Draft only; do not send, publish, change records, assign work or run commands.
Use: You
Read the agenda against the checked table and original proposals. Keep the open questions.
Check every criterion covers both options or an explicit gap. The chair confirms decision authority. Confirm any next action separately; this workflow ends at a reviewed draft.
Gemini Notebook supplies cited answers only. You build the table and write the agenda from those passages.
Create the notebook
Get cited answers
Build the table
Write the agenda
Use: You
Create a notebook in Gemini Notebook with the two proposals and the supplied decision rules.
Check your organisation permits the upload, with audience limits. Check both proposals and the complete criteria, authority and deadline are in; use only permitted sources.
Use: Gemini Notebook
Ask a separate question for each criterion and each proposal. Keep the answers and citations; do not ask for a finished table.
What to paste into the tool
Task: Cited proposal answers with source passages. For every criterion, what does each proposal state, at which source location, and what remains unproved? What decision authority and deadline are supplied? Return answers grouped by criterion and proposal, with exact quoted passages and citations. Use only selected sources; do not research the web or draft the agenda.
Use: You
Build one row per criterion from the cited answers, marking evidence gaps. Check each cell against both original proposals.
Open each citation; compare passage, source identifiers, definitions, dates and ambiguous claims against the original; mark unanswered questions as gaps.
Use: You
Write the agenda from the checked table and cited answers: an item per criterion, both positions, authority, deadline, open questions. Leave decision outcomes open.
Check every criterion covers both options or an explicit gap. The chair confirms decision authority. Confirm any next action separately; this workflow ends at a reviewed draft.
Choose the division of source reading, table construction and drafting that fits this review. Workflow mechanics differ; no default primary option or tool is selected.
Best when: You want the assistant to draft both the table and agenda
What it does: Gemini drafts both; you check the table, then the agenda
Strong at: Your corrected table feeds the second drafting pass
Limit: A missed table error can carry into the agenda
Free plan: Yes
Best when: You want the proposal reading and table kept with you
What it does: You build the table; ChatGPT drafts the agenda
Strong at: AI receives the checked table, not the raw proposals
Limit: You build and check every comparison cell
Free plan: Yes
Best when: You want source lookup assisted but writing kept with you
What it does: Gemini Notebook finds passages; you build and write
Strong at: Direct source citations you can open and check
Limit: Citations do not establish coverage of both proposals
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Gemini for this? See the comparison.
Compare the source identifiers, definitions, dates and ambiguous claims against the original inputs; correct criterion-by-option evidence matrix before handoff.
Every criterion covers both options or an explicit gap; chair confirms decision authority.
Check organisational permission and source/audience restrictions before uploading operational material. Stop at the reviewed draft; no real-world next action occurs.
Check the result against your original inputs. Approve it before sharing or acting.