Choose one of three approaches. The steps for that option appear below.
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ChatGPT quotes the clauses. You mark which rows state notice mechanics. ChatGPT then computes only those deadlines.
Get contracts ready
Quote clauses
Mark mechanics stated
Compute stated deadlines
Check, approve, route
Use: You
Have ready: contracts and order forms as text-based PDF or DOCX files, each order form with its master agreement; note scanned files separately.
Scanned files may not be read reliably; read those by hand. Check your organisation's rules for restricted finance data; this record does not establish that upload is permitted.
Use: ChatGPT
Upload the contracts in batches. Ask ChatGPT for end date, auto-renewal wording and notice wording as exact quotes with clause references.
What to paste into the tool
For each contract return supplier code, end date, renewal wording and notice wording as exact quotes with clause numbers. If the wording is ambiguous, quote it and write FLAG. If a clause is absent write NOT FOUND. Do not paraphrase or calculate.
Use: You
Read each quoted notice clause and its amendment status. Mark each row Mechanics stated or Not stated.
Unstated, ambiguous or amendment-affected mechanics make the row Not stated. Check each quote against the contract page, and that order-form amendments overrule master terms where they do.
Use: ChatGPT
Ask ChatGPT to compute notice deadlines only for rows marked Mechanics stated and leave other rows Not stated.
What to paste into the tool
Compute the notice deadline only for rows marked MECHANICS STATED, using exactly the quoted notice wording. For all other rows write NOT STATED and no date. Show the arithmetic.
Use: You
Check every quote, date and computed deadline against your contracts. Approve the table and route Not stated rows for qualified interpretation; set renewal decisions.
Recompute each deadline by hand from the quoted clause. Computed deadlines must cite the contract's stated mechanics; Not stated rows carry no calculated figure; ambiguous wording stays quoted and flagged. Do not send termination or renewal notices from this table.
You pick the clauses. Notion AI drafts row-level properties and computes only deadlines the clause states.
Copy clauses per supplier
Pull dates and wording
Check and approve
Use: You
Have ready: contracts and amendments. Copy end-date, renewal and notice clauses into one permitted Notion page per supplier; keep clause IDs and source pages.
Check the contracts allow their text to be shared, and your plan has Basic Autofill access. Keep notice interpretation and renewal decisions human.
Use: Notion AI
Set Basic Autofill to pull explicit dates and quoted notice wording from each page, and compute deadlines the clause states, showing the calculation.
What to paste into the tool
Extract only explicit end-date text, auto-renewal wording and notice-period wording from this page. Keep exact wording; leave absent information blank and list it as still to confirm. Where the clause states the deadline mechanics, compute the notice deadline and show the calculation next to the quoted wording. Do not decide what a legal clause means.
Use: You
Mark rows mechanics stated or not stated. Check each computed deadline against the clause; recompute a sample by hand or in your sheet. Approve.
Compare each property with the contract and amendments; Basic Autofill sees one page only. Verify date basis, days versus months, business days and amendment precedence with a qualified reviewer when unclear. Never send notices or decide renewal from AI text.
You paste every clause into a sheet. Formulas compute deadlines only for complete rows and show 'still to confirm' otherwise.
Paste clauses, fill fields
Write deadline formula
Check, route, decide
Use: You
Have ready: contracts, order forms. Paste end-date, renewal and notice wording plus references into a row. Fill end date and notice days only if stated.
Check extracted dates and that order-form amendments overrule master terms where they do. Ambiguous wording stays quoted and flagged. Check your organisation's rules for restricted finance data; this record does not establish that upload is permitted. Needs a Google Sheet and an eligible Workspace or Google AI plan.
Use: Gemini
Ask Gemini in Sheets for a formula: notice deadline from end date and notice days, or 'still to confirm' if either is blank.
What to paste into the tool
Write a formula that subtracts the notice days from the end date and returns the text 'still to confirm' if either cell is empty or text. No other defaults.
Use: You
Check flags, route 'still to confirm' rows for qualified interpretation and set renewal decisions.
Recompute three rows by hand. Computed deadlines must cite the contract's stated mechanics; rows without stated mechanics show 'still to confirm' with no number. Do not send termination or renewal notices from this table.
Best when: You have many text-based contracts and want quoted extraction first.
What it does: ChatGPT quotes and computes; you mark rows and check.
Strong at: Returns exact quotes with clause references.
Limit: Extraction completeness is not shown; check every contract yourself.
Free plan: Yes, limited (file uploads, data analysis)
Best when: You want contract reading and deadline calls kept with a person.
What it does: Notion AI drafts properties; you check clauses and approve.
Strong at: Computes only deadlines whose mechanics the clause states.
Limit: Basic Autofill cannot prove legal interpretation; unconfirmed mechanics stay unconfirmed.
Free plan: Paid plan needed (Free and Plus get a trial)
Best when: Contract text must not be machine-interpreted.
What it does: You paste and read clauses; Gemini writes the formula only.
Strong at: Computes deadlines only where the fields are complete.
Limit: The free plan has usage limits
Free plan: Yes, limited
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Gemini for this? See the comparison.
Never paste credentials or full payment details.
Every contract yields a row with clause references.
Missing deadlines carry no calculated figure.
Procurement owner confirms and routes not stated rows.
Check data-handling rules before uploading contracts.
Check the result against your original inputs. Approve it before sharing or acting.