Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
Lease copies go to ChatGPT one at a time; a qualified reviewer settles interpretations.
Ready the copies
Extract the terms
Check the entries
Consolidate the table
Approve or hold
Use: You
Have ready: the signed lease agreements. Work on copies; keep the originals unchanged.
Check your organisation's rules for restricted finance data; upload permission is not established. Extraction is not legal advice; legal questions stay with the reviewer. Check dates and terms against signed leases; office manager reviews key dates for the planning calendar.
Use: ChatGPT
Upload one lease copy at a time; ask ChatGPT for each standard term with its page number and exact wording.
What to paste into the tool
Task: Term table per lease with page references and quotes. Extract these fields: parties, premises, term start and end, rent schedule, deposit, break clauses, renewal notice period. For each give the page number and quote the clause exactly. If wording is ambiguous or missing say so and quote it; do not interpret.
Use: The qualified reviewer
Check every break, renewal and notice entry against the lease pages and settle interpretations. Open each cited page.
Use: ChatGPT
Paste the reviewed rows and ask ChatGPT for one table sorted by key date, page references kept, ambiguous quotes flagged verbatim.
What to paste into the tool
Task: Consolidated lease summary table with key dates. Combine these rows into one table sorted by key date. Keep each page reference and keep the codes unchanged. Where a row is marked ambiguous, keep the exact quote and add a flag; do not paraphrase it into certainty.
Use: The qualified reviewer
Approve only rows that match the signed lease pages; hold the rest.
Lease copies live in one notebook as sources. The draft table keeps quotes and pages; you check every cell.
Load the sources
Draft the table
Check and decide
Use: You
Load each lease copy as a named source in one notebook.
Check your organisation's rules for restricted finance data before uploading. This record does not establish that upload is permitted.
Use: Gemini Notebook
Ask for every term per lease with its quoted passage and page, then one draft table with ambiguous clauses quoted and key dates.
What to paste into the tool
Task: Draft lease summary table. For each lease source, answer for every term (rent, deposit, term dates, break clauses, renewal notice period) only from that source and cite the quoted passage with its page; say if the lease is silent. Then build one draft table with a row per lease and a column per term, each cell holding the value, the quoted passage and the page. Quote ambiguous clauses verbatim. End with a list of key dates for a planning calendar.
Use: You
Check every entry against its quoted passage and open the source to confirm the page, then approve or hold the planning calendar draft.
Ambiguous clauses stay verbatim; extraction is not legal advice; legal questions go to the qualified reviewer. The office manager checks the key dates for the planning calendar.
The qualified reviewer or office manager marks the clauses. Gemini cross-checks the table against the leases and drafts key dates.
Mark the clauses
Cross-check the table
Decide each lead
Draft key dates
Check the dates
Use: You
Mark rent, deposit, term, break and renewal clauses in each lease and write them into a term table with page numbers and exact wording.
The qualified reviewer confirms break, renewal and notice interpretations. Extraction is preparation, not legal advice. Check your organisation's rules for restricted finance data before uploading. This record does not establish that upload is permitted.
Use: Gemini
Upload up to ten leases with the table and ask Gemini which fields are missing or differ, quoting the lease wording.
What to paste into the tool
Task: List of possible omissions and differences with quotes. Compare this table with the attached leases. List any term that appears in a lease but not in the table, or that differs, quoting the lease wording and page.
Use: You
Work through the list of possible omissions and differences, open each cited clause and check or correct the table.
Each difference is a lead, not a correction; ambiguous clauses stay quoted and flagged.
Use: Gemini
Ask Gemini for a key-date list in date order from the checked table, keeping page references and ambiguous clauses quoted.
What to paste into the tool
Task: Consolidated summary and key-date list. From this table make a key-date list in date order. Keep each page reference and leave ambiguous clauses quoted and flagged.
Use: You
Check each date against the checked table and cited lease pages, then approve it for the planning calendar.
Ambiguous clauses stay quoted and flagged; legal questions go to the qualified reviewer.
Best when: Text PDFs and one assistant pass before expert review
What it does: ChatGPT extracts terms with page references and quotes
Strong at: Ambiguous wording stays quoted, never paraphrased into certainty
Limit: Upload permission is not established; check your rules first
Free plan: Yes, limited (uploads, images, voice, data analysis)
Best when: Quoted clauses are the priority and you want a draft
What it does: Gemini Notebook answers with quoted passages and pages
Strong at: Answers stay scoped to the uploaded sources
Limit: Quotes cover cited answers, not table building; check the whole table
Free plan: Yes, limited (notebook and source caps)
Best when: Clause finding is a human judgement; you want a second reader
What it does: Gemini flags omissions and differences with quotes
Strong at: You decide which clauses count before any AI output
Limit: The marking is manual work; uploads are capped
Free plan: Yes, limited
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
Deciding between ChatGPT and Gemini for this? See the comparison.
Never paste credentials or full payment details.
Every extracted term cites its page.
Ambiguous clauses are quoted verbatim and flagged.
A qualified reviewer confirms break and notice interpretations.
This is planning preparation, not legal advice.
Check the result against your original inputs. Approve it before sharing or acting.