Check each film track has both music and recording permission for its planned use
A per-track matrix of composition and recording grants against planned use, with open flags; not a legal opinion.
Choose one of three approaches. The steps for that option appear below.
Choose an option above. On a phone, swipe the tabs left or right to see all options →
Gemini Notebook: cited grants and matrix, you decide
Gemini Notebook extracts each grant with citations from the shared copies, self-checks and builds the matrix; you confirm and decide.
You
Choose the documents
Gemini Notebook
Extract and self-check
You
Confirm corrections
Gemini Notebook
Build the matrix
You
Decide open rows
Choose which permission documents to share
Use:You
Choose which permission emails and grant letters to share, and add the track list and planned-use sheet (media, territory, term).
Check
Share only documents you have the right to share. Leave scope wording as written.
Extract cited grant rows and list corrections
Use:Gemini Notebook
Add the shared documents as sources; ask for one cited row per grant, then a re-check against its source as a correction list.
Details
What to paste into the tool
Task: Cited grant-field worksheet. For each grant list track, composition or recording right type, holder, media, territory, term, and source line; quote supporting text and write 'not stated' for absent fields. Do not resolve ambiguous rights language. Use only the supplied documents. Task: Correction list. Compare every row of the grant-field worksheet with its cited source text. List each wrong holder, media, territory, term or source line as a correction with the quote that shows it, and list unreadable fields as open flags. Do not resolve ambiguous rights language. Use only the supplied documents and worksheet.
Check each correction against the originals
Use:You
Read the correction list, confirm each change against the original emails and letters, and approve the corrected worksheet; leave unreadable fields as open flags.
Check
Move on only when every correction is confirmed.
Build the per-track rights matrix
Use:Gemini Notebook
Ask for two rows per track, composition and recording, comparing granted media, territory and term with planned use: covered, narrower or not stated.
Details
What to paste into the tool
Task: Rights matrix. For every planned track write one composition row and one recording row. For each give media, territory and term granted versus planned, mark covered, narrower or not stated, quote the supporting source line, and flag a missing composition or recording half. Do not assume a right that is not written. Do not give a legal opinion. Use only the supplied worksheet and planned-use table.
Read every row that is not covered
Use:You
Read every narrower, not stated or missing-half row, spot-read the covered rows, and decide where more permission or legal review is needed.
Check
Finish the matrix only after every row that is not covered is reviewed; it is not a legal opinion.
Claude: compares your typed tables, you decide
You type the grant tables. Claude proposes the matrix; you check every row and decide.
You
Type the grant fields
Claude
Propose the matrix
You
Reconcile the rows
You
Record the decisions
Type the grant fields into two tables
Use:You
Read each letter and type its fields (track, right type, holder, media, territory, term, source) into a worksheet; planned uses go in a second table.
Check
Keep the original wording, mark missing fields and recheck both tables against the originals before pasting.
Propose the track-by-track scope matrix
Use:Claude
Paste the two cleared tables and ask for two rights rows per track with scope comparisons and missing-half flags.
Details
What to paste into the tool
Task: Proposed track-by-track scope matrix. Use only supplied table entries, and label each right type covered, narrower, or not stated against planned media, territory, and term; add a missing-half flag for absent grants. Do not resolve uncertain scope by inference
Reconcile every row
Use:You
Check every proposed row against the permission originals and planned uses, correct errors and keep all flags.
Check
Route the proposed matrix to the rights lead before accepting any covered result. Take decisions only after source reconciliation of all rows is complete.
Record a decision per uncovered entry
Use:You
Check each non-covered entry and record whether to seek an expanded grant or legal advice; do not treat the matrix as legal advice.
Check
Close only after every non-covered entry has a recorded decision.
ChatGPT: extracts grants, then proposes the matrix
ChatGPT extracts a quoted grant table from the copies; you correct it, it proposes the matrix, and you decide.
You
Prepare the copies
ChatGPT
Extract grant table
You
Correct the rows
ChatGPT
Propose the matrix
You
Decide open rows
Prepare working copies of the permissions
Use:You
Prepare working copies of the permissions and keep the source line IDs.
Check
Check each copy against its original before any upload.
Extract a source-quoted grant table
Use:ChatGPT
Attach the cleared permissions and ask for a source-quoted grant table before any scope comparison.
Details
What to paste into the tool
Task: Draft source-quoted grant table. Extract track token, right type, holder token, media, territory, term, and source line with exact supporting text; mark missing fields not stated and preserve conflicting wording. Do not resolve conflicting licence terms
Correct every grant row against the originals
Use:You
Check and correct every grant row against the original documents before any comparison.
Check
Compare each grant field with the original document before another upload.
Propose the dual-permission matrix
Use:ChatGPT
Give the corrected tables to ChatGPT and ask for a matrix keeping composition and recording separate.
Details
What to paste into the tool
Task: Draft dual-permission comparison matrix. Write two rows per track with source references, compare planned and granted media, territory, and term, use covered, narrower, or not stated, and flag a missing half where appropriate. Do not resolve absent permission by assumption
Check all rows and decide per track
Use:You
Check every row against the originals, correct the matrix, and record a decision for every non-covered result.
Check
Complete only when every non-covered result has a recorded decision; the matrix is not a legal opinion.
Compare the three approaches
Option A: Gemini Notebook: cited grants and matrix, you decide
Best when: Cited extraction, self-check and comparison in one place
What it does: Gemini Notebook extracts and compares; you confirm and decide
Strong at: Citations and a self-check give you a correction list
Limit: Scope marks and missing halves still need your read
Free plan: Yes
Option B: Claude: compares your typed tables, you decide
Best when: The letters should stay on your own computer
What it does: Claude compares your tables; you reconcile and decide
Strong at: Only your typed tables reach the tool
Limit: You type every grant field by hand
Free plan: Yes
Option C: ChatGPT: extracts grants, then proposes the matrix
Best when: Extraction and comparison should be separate passes
What it does: ChatGPT extracts and proposes; you correct and decide
Strong at: A human correction pass sits between the two AI passes
Limit: Two uploads of the cleared tables
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.