Choose one of three approaches. The steps for that option appear below.
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ChatGPT groups items, counts lines and trims descriptions. You and the kitchen check every item.
Group and trim the copy
Check all 60 items
Use: ChatGPT
Upload the item sheet, allergen codes and layout limits; ask for grouped items with line counts, then trimmed descriptions that fit.
What to paste into the tool
Task: Grouped items with line counts. Group these 60 menu items by section as in the source. For each item count how many lines the description needs under the stated column width and line limits. Do not alter names, prices or allergen codes. List any item you did not place. Task: Fitted menu copy. Trim each description to fit its line limit. Keep dish names, prices and allergen codes exactly as given. Do not remove an ingredient that carries an allergen code. Mark any item you could not fit.
Use: You
Compare prices and allergen codes with the source for all 60 items; the kitchen approves the allergen information.
Check no dish is missing or misplaced, every price and allergen code matches the source, all 60 items fit, and no description lost its meaning.
Prices and allergen codes stay locked out of the AI steps. ChatGPT trims, QuillBot polishes, you rejoin.
Split the sheet
Draft the trims
Check the drafts
Polish the wording
Rejoin and check
Use: You
Keep prices and allergen codes in locked columns; make a sheet with ID, name, description and a character budget per item from the layout limits.
Check IDs match the source for all 60 items and no dish is missing or misplaced.
Use: ChatGPT
Upload the description-only sheet; ask for a trimmed version of each description within its character budget, keeping every ID with its text.
What to paste into the tool
Task: draft trimmed menu descriptions by ID. Have ready: the description-only sheet with IDs and character budgets; prices and allergen codes stay in the locked columns and are not pasted. 1. Upload the description-only sheet (CSV) to ChatGPT. 2. Ask for a trimmed version of each description that stays within its character budget, keeping the ID with each text. 3. Copy the result next to the sheet. Then check each draft against its budget and the source wording by hand before the polish step.
Use: You
Compare each description with the source wording and its budget; fix or redo any line that changed meaning.
Check each of the 60 descriptions keeps its meaning, stays under budget and keeps every ingredient word.
Use: QuillBot
Run each checked trimmed description through QuillBot Paraphraser in Shorten mode and collect the polished wording by ID.
What to paste into the tool
Task: polish the checked trimmed descriptions by ID. Manual steps in Quillbot Paraphraser: 1. Paste one checked description at a time, or upload the description-only document. 2. Choose Shorten mode. 3. Copy each result next to its ID. Then compare each result with the checked draft and restore any ingredient word that was dropped.
Use: You
Rejoin the trimmed text to the locked price and allergen columns by ID; the kitchen checks every code and price.
Check the polish changed no meaning and dropped no ingredient word; the kitchen approves the allergen information.
You write the trimmed copy. Gemini flags dropped items, changed prices, changed codes and meaning shifts.
Trim the copy by hand
List every difference
Fix and approve
Use: You
Group items by section and trim descriptions by hand to the line limits in the layout.
Check all 60 items fit the column limits in the layout itself.
Use: Gemini
Upload the source sheet and fitted copy; ask for every difference in names, prices, allergen codes or ingredient words.
What to paste into the tool
Task: Difference list. Compare the two sheets row by row. List every item missing, every price or allergen code that differs, and every ingredient or allergen-relevant word that was removed. Output differences only.
Use: You
Fix the differences; check prices and allergen codes match the source, and the kitchen approves the allergen information.
Resolve every listed difference and scan for ones the AI missed; allergen information needs kitchen approval.
Best when: You want one draft pass and time to check
What it does: ChatGPT groups and trims; you and the kitchen check
Strong at: One conversation holds the sheet through both stages
Limit: Free: 3 uploads a day; 80 files every 3 hours
Free plan: Yes
Best when: Allergen and price accuracy is the priority
What it does: ChatGPT trims and QuillBot polishes; you rejoin
Strong at: Prices and allergen codes never enter a prompt
Limit: Free QuillBot usage limited; Shorten mode inclusion not stated
Free plan: ChatGPT: Yes; QuillBot: Yes, limited (125 words, 2 modes)
Best when: You want full authorship of the descriptions
What it does: Gemini lists differences; you write and fix
Strong at: The person who knows the dishes controls the meaning
Limit: A comparison pass may miss differences; compare by hand too
Free plan: Yes
Before you paste into any AI tool, remove any confidential information. Put it back at the end.
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Never paste credentials or full payment details.
Every price and allergen code is compared with the source.
Kitchen approves allergen information.
All 60 items present.
Check the result against your original inputs. Approve it before sharing or acting.